File #: 2024-0451    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 3/21/2024 In control: Board of Commissioners
On agenda: 5/28/2024 Final action: 5/28/2024
Title: Commission District(s): All CO - Change Order No. 1 to Contract Nos.: 1309686 and 1309666 On Call Roof Maintenance, Repair and Replacement Services (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), and Watershed Management (DWM). These contracts consist of roof maintenance, repair, and replacement services at County owned facilities. This request seeks to increase contract funds to repair an influx of damaged roofs at County owned facilities due to storm damage and reserve the right to transfer funds between contracts based on Department needs. Awarded to: Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $125,000.00.
Attachments: 1. Agenda Notes 2024-0451, 2. UD CO Request Form 2024-0451

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract Nos.: 1309686 and 1309666 On Call Roof Maintenance, Repair and Replacement Services (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), and Watershed Management (DWM). These contracts consist of roof maintenance, repair, and replacement services at County owned facilities. This request seeks to increase contract funds to repair an influx of damaged roofs at County owned facilities due to storm damage and reserve the right to transfer funds between contracts based on Department needs. Awarded to: Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $125,000.00.

Body

 

Information Contact: Michelle Butler, CPPO, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on October 25, 2022, to two (2) vendors for a total amount not to exceed $2,930,000.00. On December 5, 2023, the BOC approved the 1st renewal option for a total amount not to exceed $5,836,642.65. This request seeks to increase contract funds to repair an influx of damaged roofs at County owned facilities due to storm damage. This request also seeks to reserve the right to transfer funds between contracts based on Department needs.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:

 

Hawk Construction Company, LLC, 158 Fairview Road, Suite E, Ellenwood, GA 30294

Note: LSBE-MSA Firm

Estimated Amount: $62,500.00

 

National Building Contractors, Inc., 2151 Old Covington Hwy., Conyers, GA 30012

Note: LSBE Participation - 20%

Estimated Amount: $62,500.00

 

Total Amount Not To Exceed: $125,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               October 25, 2022

2. Contract Expiration Date:                                                               October 31, 2024

3. Amount Spent To Date:                                                               $1,299,334.00

4. Funding:                                                                                                         $   125,000.00

                                                                                                                              $     62,500.00 (RPCA)

                                                                                                                              $     62,500.00 (SPLOST)