Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Pond Maintenance Services (Annual Contract - 1st Renewal of 2 Options to Renew): Contract Nos. 1167991, 1167992, 1167993 and 1167995 for use by the Departments of Public Works - Roads and Drainage (R&D) and Recreation, Parks and Cultural Affairs (RPCA). These contracts consist of cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds. Awarded to Brown Management Services Enterprises, Inc., Williams Icon Homes and Properties, ASAP Landscape Management Group and Executive Realty Solutions, Inc. Amount Not To Exceed: $2,125,000.00
Body
Information Contact: Cathryn G. Horner, Director
Phone Number: (404) 371-6334
PURPOSE:
Awarded by the BOC on August 13, 2019 for an amount not to exceed $2,037,500.00. Consists of the cutting, cleaning, spraying and repair/maintenance of stormwater retention and detention ponds and increasing the service level to clean more ponds each year. Awards are made by tiers and provide cleaning/services needed for over 1,000 ponds throughout the County. This request is to exercise the 1st renewal option.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 1st renewal option through August 31, 2021 with:
Tiers 2 & 3
Brown Management Services (BMS) Enterprises, Inc., 1129 Brett Drive, Suite C, Conyers, GA 30094
Amount Not To Exceed: $300,000.00
Tiers 5 - 7 & Pond Cut Clean Schedule and Herbicide:
Williams Icon Homes & Properties, 3589 Trinity Place, Lithonia, GA 30038
Amount Not To Exceed: $825,000.00
Retention Pond & Lake Cut and Cleaning:
A.S.A.P. Management Group, 2530 Lantrac Court, Decatur, GA 30035
Amount Not To Exceed: $400,000.00
Pond Herbicide Application Schedule:
Executive Realty Solutions, Inc., 6686 Browns Mill Ferry Drive, Lithonia, GA 30038
Amount Not To Exceed: $600,000.00
Total Amount Not To Exceed: $2,125,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 13, 2019
2. Contract Expiration Date: August 31, 2020
3. Amount Spent To Date: $350,575.30
4. Funding: $2,100,000.00 Stormwater Management Operating (R&D)
$25,000.00 General Operating Fund (RPCA)