Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
REN - Contract Nos.: 1297570 and 1297560 On-Call Plumbing Services (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue (FR), Watershed Management (DWM). These contracts consist of the repair, replacement, maintenance, and installation of plumbing fixtures at County owned facilities. This request is to exercise the 2nd renewal option and reserve the right to transfer funds between contracts based on the needs of the County. Awarded to J2 Connect, Inc. and B&W Mechanical Contractors, Inc. Total Amount Not To Exceed: $1,390,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on July 12, 2022, to two (2) vendors in a total amount not to exceed $700,000.00. On September 13, 2022, the BOC approved Change Order No. 1 to add Fire Rescue and to increase funds for a total amount not to exceed $100,000.00. On February 16, 2023, the BOC approved Change Order No. 2 to add the Departments of Watershed Management and Community Development to Contract No. 1297570. Additionally, funds were added to support emergency sewer drain repairs at Fire Station No. 23 to Contract No. 1297560 and DeKalb CARES project to Contract No. 1297570 for a total amount not to exceed $1,285,000.00. On March 28, 2023, the BOC approved Change Order No. 3 to Contract No. 1297570 to increase the contract funds for plumbing work required at 178 Sams Street and 4572 Memorial Drive for an amount not to exceed $289,864.00. On June 27, 2023, the BOC approved renewal no. 1 for a total amount not to exceed $1,460,000.00.
This request is to exercise the 2nd renewal option through July 31, 2025 and reserve the right to transfer funds between contracts based on the needs of the County.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option with:
J2 Connect, Inc., 5365 Dividend Drive, Suite A, Decatur, GA 30035
Note: LSBE-DeKalb Firm
Estimated Amount: $850,000.00
B&W Mechanical Contractors, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043
Note: LSBE Participation: 20%
Estimated Amount: $540,000.00
Total Amount Not To Exceed: $1,390,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: July 12, 2022
2. Contract Expiration Date: July 31, 2024
3. Amount Spent To Date: $2,570,766.01
$1,283,216.12 - Initial
$1,287,549.89 - Renewal 1
4. Funding: $1,390,000.00
$ 600,000.00 - General Operating (FM)
$ 450,000.00 - General Operating (RPCA)
$ 200,000.00 - Enterprise (DWM)
$ 140,000.00 - Fire (FR)