Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - Contract Nos. 1384963, 1384581 and 1384955 On Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract with 2 Options to Renew). For use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM) and Fire Rescue (FR) to provide on-call HVAC services. Exercising 2nd renewal option through July 31, 2027 and authorizing a Consent to Assignment of Contract 1384955 to Maxair Mechanical, LLC. Awarded to B& W Mechanical Contractors, Inc., Mann Mechanical Company. LLC and Galgon HVAC Mechanical Services, Inc.: Total Amount Not To Exceed: $3,440,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on July 23, 2024 to three (3) vendors for a total amount not to exceed $3,625,046.00 and authorized transfers between the contracts based on the needs of the County. On July 22, 2025, the BOC approved the first renewal option for an amount not to exceed $3,025,000.00. On October 28, 2025, the BOC approved Change Order No. 1 to Contract 1384963 for the replacement of eight (8) rooftop units and one (1) mini split to match existing capacity at the DeKalb East Police Precinct for an amount not to exceed $273,873.00. On April 28, 2026, the BOC approved Change Order No. 2 to to Contract No. 1384963 and Change Order No. 1 to Contract Nos.: 1384581 and 1384955 for the replacement or repair of systems at the following Health Facilities: North DeKalb Comprehensive Health Center, East DeKalb Health Center, EL Richardson Health Building, TO Vinson Health Center, DeKalb Crisis Center, Kirkwood Mental Health, Fox Recovery and Clifton Springs Health Center for an amount not to exceed $1,458,043.70.: These contracts consist of providing On Call HVAC services for County-owned properties. This request seeks to exercise the 2nd renewal option through July 31, 2027 and seeks a Consent to Assign Contract 1384955 and all remaining contract funds with no change in terms or conditions from Galgon HVAC Mechanical Services, Inc. to Maxair Mechanical, LLC.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option and Consent to Assign Contract 1384955 with:
B&W Mechanical Contractors, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043
Note: LSBE Participation: 20%
Estimated Amount: $1,425,000.00
Mann Mechanical Company, LLC., 5370 Truman Drive Suite K, Decatur, GA 30035
Note: LSBE Participation: 45%
Estimated Amount: $840,000.00
Maxair Mechanical, LLC, 814 Livingston Court, Marietta, GA 30067 (formerly Galgon HVAC Mechanical Services, Inc.)
Note: LSBE Participation: 20%
Estimated Amount: $1,175,000.00
Total Amount Not To Exceed: $3,440,000.00
and authorize the Chief Executive Officer to execute the renewal and all associated documents.
ADDITIONAL INFORMATION:
1. Contracts Effective Date: July 31, 2024
2. Contracts Expiration Date: July 31, 2026
3. Amount Spent To Date: $2,888,813.71 - Initial
$2,179,335.02 - 1st Renewal
4. Funding: $3,025,000.00
$ 350,000.00 - Enterprise 511 (DWM)
$2,475,000.00 - General (FM)
$ 600,000.00 - Fire Fund 270 (FR)
$ 15,000.00 - Genera (RPCA)