File #: 2025-0209    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 2/6/2025 In control: ERPS-Employee Relations & Public Safety Committee
On agenda: 4/1/2025 Final action: 4/3/2025
Title: Commission District(s): ALL REN - Contract Nos.: 1244308 and 1244310 Uniforms for Public Safety Personnel (Annual Contract - 4th Renewal of 4 Options To Renew): for use by Police Services and E911. These contracts consist of the purchase of work uniforms. This request seeks to ratify a previously provided contract term increase. This request also seeks to exercise the 4th renewal option, with prices increases, through March 31, 2026. Awarded to Galls, LLC and Smyrna Police Distributors, Inc. Total Amount Not To Exceed: $615,664.00.
Attachments: 1. Agenda Notes - 2025-0209, 2. 2025-0209 UD Renewal Contract Request Form-

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1244308 and 1244310 Uniforms for Public Safety Personnel (Annual Contract - 4th Renewal of 4 Options To Renew): for use by Police Services and E911. These contracts consist of the purchase of work uniforms.  This request seeks to ratify a previously provided contract term increase. This request also seeks to exercise the 4th renewal option, with prices increases,  through March 31, 2026. Awarded to Galls, LLC and Smyrna Police Distributors, Inc. Total Amount Not To Exceed: $615,664.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on March 23, 2021, to four (4) vendors for a total amount not to exceed $1,108,000.00. On March 8, 2022, the BOC approved the 1st renewal to all four (4) vendors for a total amount not to exceed $1,408,000.00. On December 13, 2022, the BOC approved Change Order No. 1 to Contract No. 1244308 (Galls) in an amount not to exceed $325,000.00 and to approve the modification to the Sarfariland Xtreme SX panel set. On March 14, 2023, the BOC approved the 2nd renewal to three (3) vendors for a total amount not to exceed $1,071,000.00. On March 26, 2024, the BOC approved the 3rd renewal to two (2) vendors for a total amount not to exceed $1,041,664.00. These contracts consist of the purchase of County work uniforms for public safety personnel.  This request seeks to ratify a previously provided contract term increase. This request also seeks  to exercise the 4th renewal option, with price increases,  through March 31, 2026.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 4th renewal option with:

 

Item Nos.: 1, 3-12, 16, 18, 22, 28-30, 33-83, 85-125, 154-171, 175, 176, 180, 185, 188-190,

193-195, 197, 198, 200-203, 207, 208-217

Galls, LLC, 1340 Russell Cave Road, Lexington, KY  40505

Estimated Amount: $550,332.00

 

Item Nos.: 173, 177-179, 181-184, 186-187

Smyrna Police Distributors, 2295 South Cobb Drive, Smyrna, GA  30080

Estimated Amount: $65,332.00

 

Total Amount Not To Exceed: $615,664.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                    March 31, 2021

2. Contract Expiration Date:                                                                                    April 30, 2025

3. Amount Spent To Date:                                                                                    $938,339.28

                                                                                                                                                   $313,737.13 -  Initial

                                                                                                                                                   $335,746.77 - Renewal No. 1                      

                                                                                                                                                   $  69,577.14 - Renewal No. 2

                                                                                                                                                   $219,278.24 - Renewal No. 3

4. Funding:                                                                                                                              $615,664.00

                                                                                                                                                   $565,000.00 - Police (PS)

                                                                                                                                                   $  50,664.00 - E911