File #: 2025-0223    Version: 1 Name:
Type: Resolution Status: Action
File created: 2/7/2025 In control: PECS-Planning, Economic Development & Community Services Committee
On agenda: 4/3/2025 Final action:
Title: Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1277636 for Poured In Place (PIP) Installation Services (Annual Contract with 2 Options to Renew) for use by the Department of Recreation, Parks & Cultural Affairs (RPCA). This contract consists of Poured In Place (PIP) installation and repair services for playgrounds throughout the DeKalb County Park System. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase contract funds and contract term through August 31, 2025. Awarded to: Playworx Playsets LLC. Amount Not To Exceed: $35,000.00.
Attachments: 1. Agenda Notes 2025-0223, 2. 2025-0223 UD Change Order Request Form

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 2 to Contract No. 1277636 for Poured In Place (PIP) Installation Services (Annual Contract with 2 Options to Renew) for use by the Department of Recreation, Parks & Cultural Affairs (RPCA). This contract consists of Poured In Place (PIP) installation and repair services for playgrounds throughout the DeKalb County Park System. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase contract funds and contract term through August 31, 2025. Awarded to: Playworx Playsets LLC. Amount Not To Exceed: $35,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded on January 7, 2022, for an amount not to exceed $50,000.00. On July 26, 2022, the BOC approved Change Order No. 1 to increase the contract funding for an amount not to exceed $285,705.00 to allow for the full replacement of playground surfacing at Mason Mill Park. On December 22, 2023, the BOC approved the 1st renewal option for an amount not to exceed $50,000.00. On December 19, 2023, the BOC approved the 2nd renewal option for an amount not to exceed $50,000.00. This contract consists of Poured In Place (PIP) installation and repair services for playgrounds throughout the DeKalb County Park System. This request seeks to ratify a previously provided contract term increase. This request also seeks to increase contract funds and contract term through August 31, 2025.    

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

 

Playworx Playsets LLC, 8014 Cumming Hwy., Ste. 403 #313, Canton, GA 30115

 

Amount Not To Exceed: $35,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           January 7, 2022

2. Contract Expiration Date:                                           April 30, 2025

3. Amount Spent To Date:                                           $324,341.00

$292,117.50 - Initial

                                                                                                         $  10,427.50 - 1st Renewal

                                                                                                         $  21,796.00 - 2nd Renewal

4. Funding:                                                                                     $  35,000.00 General Operating (RPCA)