File #: 2024-0505    Version: 1 Name:
Type: Resolution Status: Action
File created: 4/5/2024 In control: Board of Commissioners
On agenda: 5/28/2024 Final action:
Title: Commission District(s): ALL REN - Contract Nos.: 1294461, 1294463, 1294464, 1294465, 1294470 and 1294469 Purchase of Tires Including Recapping and Repair (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of the purchase of new tires and tubes, tire recapping and/or repair services. This request seeks to exercise the 2nd renewal option through June 30, 2025. Fleet also reserves the right to transfer funds between awardees based on department needs. Awarded to Action Tire Co.; Atlanta Commercial Tire; Best Drive Tire, LLC.; J&R Tire, Inc.; Nextire Commercial Inc.; and Southern Tire Mart, LLC. Total Amount Not To Exceed: $3,350,000.00.
Attachments: 1. Agenda Notes for 2nd Renewal for ITB 21-101474 Purchase of Tires, Including Recapping & Repair, 2. Contract Renewal Form 2024-0505

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.:  1294461, 1294463, 1294464, 1294465, 1294470 and 1294469  Purchase of Tires Including Recapping and Repair (Annual Contract - 2nd of 2 Options to Renew):  for use by Public Works-Fleet Management.  These contracts consist of the purchase of new tires and tubes, tire recapping and/or repair services.  This request seeks to exercise the 2nd renewal option through June 30, 2025.  Fleet also reserves the right to transfer funds between awardees based on department needs. Awarded to Action Tire Co.; Atlanta Commercial Tire; Best Drive Tire, LLC.; J&R Tire, Inc.; Nextire Commercial Inc.; and Southern Tire Mart, LLC.  Total Amount Not To Exceed:  $3,350,000.00.

Body

 

Information Contact: Michelle N. Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on June 14, 2022, to six (6) vendors for a total amount not to exceed $3,350,000.00. On May 9, 2023, the BOC exercised the 1st renewal option with all six (6) vendors for a total amount not to exceed $2,750,000.00.  These contracts consist of the purchase of new tires and tubes, tire recapping and/or repair services. Fleet reserves the right to transfer funds between awardees based on department needs.  This request is to exercise the 2nd and final renewal option through June 30, 2025.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

Item Nos.:  28, 40-43, 56, 66, 80-82

Action Tire Co., 410 Lees Mill Rd., Forest Park, GA  30297

Estimated Amount:  $350,000.00

 

Item Nos.:  3, 4, 11, 16, 21, 22, 27, 28, 30, 32, 33, 35-42, 44-46, 51, 53, 54 65, 72, 75-81

Atlanta Commercial Tire, 6590 Button Gwinnett Dr., Doraville, GA  30340

Estimated Amount:  $500,000.00

 

Item Nos.:  9, 28, 29, 31, 63, 75, 76, 78, 80, 81

Best Drive Tire, LLC., 100 Hill Industrial Blvd., Forest Park, GA  30297

Estimated Amount:  $650,000.00

 

Item Nos.:  80-84

J&R Tire, Inc., 350 Bohannon Rd., Fairburn, GA  30213

Estimated Amount:  $300,000.00

 

Item Nos.:  Bid#1:  9, 46, 7, Bid#2:  3, 4, 26, 44, 50-52, 54, Bid#3:  12, 17-20, 28, 31, 49, 55, 58-60, 69-71, Bid#4:  1, 10, 13-15, 21, 22, 45, 57, 61, 62, 64, 66-68, 73-78

Nextire Commercial Inc., PO Box 81, Avondale Estates, GA  30002

Estimated Amount:  $1,450,000.00

 

Item Nos.:  34, 44, 47, 80-81

Southern Tire Mart, LLC., 75 Pinyon Rd., Covington, GA  30016

Estimated Amount:  $100,000.00

 

Total Amount Not To Exceed:  $3,350,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                             June 14, 2022

2. Contract Expiration Date:                           June 30, 2024

3. Amount Spent To Date:                              $3,870,226.78

                                                                        $2,066,294.47-Initial

                                                                        $1,803,932.31-1st Renewal

4. Funding:                                                      Vehicle Maintenance (Fleet Management)