Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract No. 1198103 Stone Crushed Granite (Annual Contract with 2 Options to Renew): for use by the Departments of Watershed Management (DWM), Recreation, Parks and Cultural Affairs (RPCA), Public Works - Roads & Drainage (R&D) and Sanitation. This contract consists of providing stone crushed granite for use in various applications. This request seeks to increase the contract term through December 31, 2024. Awarded to F.M Shelton, Inc. CONTRACT TERM INCREASE ONLY.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687 - 3581
PURPOSE:
Awarded by the BOC, on January 28, 2020, to two vendors for a total amount not to exceed $2,268,327.85. On December 8, 2021, the BOC approved the 1st renewal to both awardees for a total amount not to exceed $2,065,000.00. On January 11, 2022, the BOC approved the 2nd renewal to both awardees for a total amount not to exceed $2,565,000.00. On March 28, 2023, the BOC approved Change Order No. 1 to increase the contract term and funding for Contract No. 1198103 only in an amount not to exceed $3,050,000.00. On July 25, 2023, the BOC approved Change Order No. 2 to increase the contract funds and term though July 31, 2024, for an amount not to exceed $20,000.00. This contract consists of providing stone crushed granite for use in various applications. This request seeks to increase the contract term through December 31, 2024.
The procurement process for a new awardee is currently in progress.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
F.M. Shelton, Inc. 1434 Ralph David Abernathy Boulevard, SW #1, Atlanta, GA 30310
And authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: LSBE-MSA Firm
2. Contract Effective Date: January 28, 2020
3. Contract Expiration Date: July 31, 2024
4. Amount Spent To Date: $1,409,254.21
5. Funding: Enterprise - Operating (Sanitation)
Enterprise - Stormwater Management Operating (R&D)
General-Special Tax District Designated Services (RPCA)
General-Operating (DWM)