DeKalb County Government - File #: 2023-0619

• File #: 2023-0619
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 5/15/2023
• In control: Board of Commissioners
• On agenda: 6/27/2023
• Final action: 6/27/2023
• Title: Commission District(s): ALL CO - Change Order No. 2 to Contract No. 1221710 Maintenance, Cleaning, and Inspection of Fuel Tanks including, Removal, Relocation and Installation (Annual Contract with 2 Options to Renew): for use by Public Works-Fleet Management and the Department of Fire & Rescue (Fire). This contract consists of maintaining, cleaning, inspection and the installation, removal and relocation as needed to ensure clean fuel is dispensed to County fleet. This request is to increase contract funds and term through November 30, 2023. Awarded to SP Petroleum Transporters. Amount Not To Exceed: $223,775.00.

Date	Ver.	Action By	Action	Result
6/27/2023	1	Board of Commissioners	approved	Pass
6/20/2023	1	OPS-County Operations Committee	recommended for approval.	Pass
6/20/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 2 to Contract No. 1221710 Maintenance, Cleaning, and Inspection of Fuel Tanks including, Removal, Relocation and Installation (Annual Contract with 2 Options to Renew):  for use by Public Works-Fleet Management and the Department of Fire & Rescue (Fire). This contract consists of maintaining, cleaning, inspection and the installation, removal and relocation as needed to ensure clean fuel is dispensed to County fleet. This request is to increase contract funds and term through November 30, 2023.  Awarded to SP Petroleum Transporters.  Amount Not To Exceed:  $223,775.00.

Body

Information Contact: Michelle N. Butler, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on August 11, 2020 for an amount not to exceed $150,000.00.  On December 15, 2020, the BOC approved Change Order No. 1 for an amount not to exceed $73,000.00.  On August 10, 2021, the BOC approved the 1st renewal option for an amount not to exceed $160,000.00.  On August 9, 2022, the BOC approved the 2nd renewal option for an amount not to exceed $160,000.00. This contract consists of maintaining, cleaning, inspection of fuel tanks and the installation, removal and relocation as needed to ensure clean fuel is dispensed to County fleet.  This request seeks to increase contract funds and term through November 30, 2023.

This request will allow for the construction of a fuel site at Fire Station No. 7; compliance with increased State requirements for inspections and maintenance of the fuel tanks; and time to obtain a new contract. The procurement process is forthcoming.

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 2 with:

SP Petroleum Transporters, 3854 Grant Rd., Ellenwood, GA  30294

Amount Not To Exceed:  $223,775.00

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                  August 11, 2020

2. Contract Expiration Date:                                August 31, 2023

3. Amount Spent To Date:                                   $424,485.63

                                                                             $160,789.84 - Initial

                                                                             $106,444.81 - 1^st Renewal

                                                                             $157,250.98 - 2^nd Renewal

4.  Funding:                                                                       $135,000.00 Vehicle Maintenance (Fleet)

                                                                 $88,775.00   SPLOST (Fire)