File #: 2022-1681    Version: 1 Name:
Type: Resolution Status: Action
File created: 5/19/2022 In control: Board of Commissioners
On agenda: 7/12/2022 Final action: 7/12/2022
Title: Commission District(s): ALL REN: Purchase of Automobiles, Vans, Trucks &Accessories (Annual Contract-1st of 2 Options to Renew): Contract Nos.: 1262401, 1262403, 1262413 and 1262406 for use by Public Works-Fleet Management. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles. Awarded to Wade Ford, Inc., Hardy Chevrolet, Buick, GMC, Inc., Hardy Family Ford, Inc. & ZT Auto CDJR Union City, LLC. Total Amount Not To Exceed: $9,431,257.59.
Attachments: 1. Agenda Notes for 1st Renewal- ITB#21-101402, 2. Contract Renewal Request for ITB#21-101402-1st Renewal

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN:  Purchase of Automobiles, Vans, Trucks &Accessories (Annual Contract-1st of 2 Options to Renew): Contract Nos.:  1262401, 1262403, 1262413 and 1262406 for use by Public Works-Fleet Management.  These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles.  Awarded to Wade Ford, Inc., Hardy Chevrolet, Buick, GMC, Inc., Hardy Family Ford, Inc. & ZT Auto CDJR Union City, LLC.  Total Amount Not To Exceed:  $9,431,257.59.

Body

 

Information Contact: Cathryn G. Horner, Chief Procurement Officer

Phone Number: (404) 371-6334

 

PURPOSE:

Awarded by the BOC on August 10, 2021 for an amount not to exceed $7,975,000.00.  More funds are needed this year because the contract is depleted of funds and there are still 3 months left on the contract.  It is imperative that Fleet orders the patrol and essential vehicles as soon as possible since they are necessary for public safety and to complete the orders for the 2022 vehicle replacement budget year. These contracts consist of purchasing replacement vehicles to enable County personnel to complete daily tasks that require the use of automobiles.  This request is to exercise the 1st renewal option.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option through August 31, 2023 with:

 

Item Nos.:  1a. and 1b.

Wade Ford, Inc., 3860 South Cobb Blvd., Smyrna, GA  30080

Estimated Amount:  $500,000.00

 

Item Nos.:  2a., 2b., 3a. and 3b.

Hardy Chevrolet, Buick, GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $8,306,257.59

 

Item Nos.:  1a. and 1b.

Hardy Family Ford, Inc., 1255 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $500,000.00

 

ZT Auto CDJR Union City, LLC., 3950 Jonesboro Rd., Union City, GA  30291

Estimated Amount:  $125,000.00

 

Total Amount Not To Exceed:  $9,431,257.59

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                          August 10, 2021

2. Contract Expiration Date:                        August 31, 2022

3. Amount Spent To Date:                           $7,403,550.92

4. Funding:                                                  Vehicle Replacement (Fleet Management)