Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order 4 to Contract No. 1270264 Maintenance, Repair, and Inspection of Overhead Doors and Gates (Annual Contract with 4 Options to Renew). For use by Facilities Management (FM), Fire Rescue Services (FR), and Watershed Management (DWM) to obtain maintenance, repair, and inspection of County overhead doors and gates. Seeking increase in contract funds and term through April 30, 2027. Awarded to: DH Pace Company, Inc. Amount not to exceed $475,000.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded the BOC on December 14, 2021, for an amount not to exceed $700,000.00. On July 12, 2022, the BOC approved Change Order No. 1 to increase contract funding for an amount not to exceed $400,000.00 to cover an approved CIP project for apparatus bay door replacement at various fire stations. On December 13, 2022, the BOC approved Renewal No. 1 for an amount not to exceed $1,100,000.00. On August 8, 2023, the BOC approved Change Order No. 2 for an amount not to exceed $100,000.00 for DWM to complete upcoming projects. On December 12, 2023, the BOC approved Renewal No. 2 for an amount not to exceed $1,050,000.00. On February 11,2025, the BOC approved Change Order No. 3 for an amount not to exceed $400,000.00 for a CIP project consisting of apparatus bay door replacements at various fire stations. On November 10, 2025, the BOC approved Renewal No. 4 for an amount not to exceed $1,455,000.00 through December 31, 2026. This contract consists of providing maintenance, repair, and inspection of County overhead doors and gates. This request seeks to increase funds and term through April 30, 2027. This will ensure reliable operations and 24-hour safety of the county’s property and assets. New solicitation in progress.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No 4 with:
D.H. Pace Company, Inc., dba Overhead Door Company of Atlanta, 5105 Avalon Ridge Pkwy., Suite 300, Peachtree Corners, GA 30071
Amount not to exceed $475,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: December 14, 2021
2. Contract Expiration Date: December 31, 2026
3. Amount Spent To Date: $4,160,175.57
4. Funding $150,000.00 - General (FM)
$125,000.00 - Fire Fund 270 (FR)
$200,000.00 - Enterprise 511 (WS)