File #: 2024-0157    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/16/2024 In control: Board of Commissioners
On agenda: 3/12/2024 Final action: 3/12/2024
Title: Commission District(s): ALL REN - Contract Nos.: 1284154, 1284156, 1284155, 1284157, and 1284158 Lubricants (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request seeks to exercise the 2nd renewal option through March 31, 2025. User Departments also reserve the right to transfer funds between awardees based on department needs. Awarded to Dilmar Oil Co.; The McPherson Companies, Inc.; Lubrication Engineers, Inc.; Taylor Enterprises, Inc.; and Cadence Petroleum. Total Amount Not To Exceed: $700,000,00.
Attachments: 1. Agenda Notes for for Lubricants-ITB#21-101442-2nd Renewal, 2. Contract Renewal Request Form for 2nd Renewal for ITB#21-101442-Lubricants-DWM, 3. Contract Renewal Request Form Fleet

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1284154, 1284156, 1284155, 1284157, and 1284158 Lubricants (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management and the Department of Watershed Management (DWM). These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. This request seeks to exercise the 2nd renewal option through March 31, 2025. User Departments also reserve the right to transfer funds between awardees based on department needs. Awarded to Dilmar Oil Co.; The McPherson Companies, Inc.; Lubrication Engineers, Inc.; Taylor Enterprises, Inc.; and Cadence Petroleum. Total Amount Not To Exceed: $700,000,00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on March 8, 2022, to five (5) vendors for a total amount not to exceed $690,000.00.  On February 16, 2023, the BOC exercised the 1st renewal option with all five (5) vendors in a total amount not to exceed $925,000.00. These contracts consist of the purchase of lubricants (motor oil, hydraulic fluids, transmission fluids, etc.) used for County vehicles and on-site equipment. Fleet and the Department of Watershed Management (DWM) reserve the right to transfer funds between awardees based on department needs.  This request is to exercise the 2nd and final renewal option through March 31, 2025.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC 29501

Estimated Amount:  $370,000.00

 

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL 35173

Estimated Amount:  $60,000.00

 

Lubrication Engineers, Inc., 1919 E. Tulsa, Wichita, KS 67216

Estimated Amount:  $100,000.00

 

Taylor Enterprises, Inc., 1166 Logan Cir., NW, Atlanta, GA 30318

Estimated Amount:  $20,000.00

 

Cadence Petroleum, 701 McDowell Rd., Asheboro, NC 27205

Estimated Amount:  $150,000.00

 

Total Amount Not To Exceed: $700,000.00

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                    March 8, 2022

2. Contract Expiration Date:                  March 31, 2024

3. Amount Spent To Date:                     $1,052,669.01

                                                               $595,357.91-Initial

                                                               $457,311.10-1st Renewal

4. Funding:                                            Vehicle Maintenance (Fleet Management)

                                                              General Operating (DWM)