Purchasing Type: Change Order (CO)
Public Hearing: YES ☒ NO ☐ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 6 to Contract No. 1297570 On-Call Plumbing Services (Annual Contract with 2 Options to Renew). For use by the Department of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Fire Rescue (FR), Watershed Management (DWM) and Community Development (CD) to obtain the repair, replacement, maintenance, and installation of plumbing fixtures at County-owned facilities. Seeking increase in contract funds and scope of work to provide building performance assessment audits. Awarded to: J2 Connect, Inc. Amount Not to Exceed: $1,269,307.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on July 12, 2022, to two (2) vendors in a total amount not to exceed $700,000.00. On September 13, 2022, the BOC approved Change Order No. 1 to add Fire Rescue and increase funds for a total amount not to exceed $100,000.00. On February 16, 2023, the BOC approved Change Order No. 2 to add the Departments of Watershed Management and Community Development to Contract No. 1297570. Additionally, funds were added to support emergency sewer drain repairs at Fire Station No. 23 to Contract No. 1297560 and the DeKalb CARES project to Contract No. 1297570 for a total amount not to exceed $1,285,000.00. On March 28, 2023, the BOC approved Change Order No. 3 to Contract No. 1297570 to increase contract funds for plumbing work required at 178 Sams Street and 4572 Memorial Drive for an amount not to exceed $289,864.00. On June 27, 2023, the BOC approved Renewal No. 1 for a total amount not to exceed $1,460,000.00. On July 9, 2024, the BOC approved Renewal No. 2 for a total amount not to exceed $1,390,000.00. On July 8, 2025, the BOC approved Change Order No. 4 to Contract No. 1297570 for an amount not to exceed $990,000.00 and to extend the contract through July 31, 2026. On June 23, 2026, the BOC approved Change Order No. 5 to Contract No. 1297570 to increase the contract term and funds through July 31, 2027, for an amount not to exceed $1,300,000.00. Seeking increase in contract funds and scope of work to provide building performance assessment audits, including comprehensive facility asset inventory and identification; standardized asset labeling and engineering data; preventive maintenance optimization; equipment documentation and lifecycle planning; MaintainX implementation; and executive reporting to support identification of long-term capital projects.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 6 with:
J2 Connect, Inc., 5365 Dividend Drive, Suite A, Decatur, GA 30035
Amount Not to Exceed: $1,269,307.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: Prime LSBE- DeKalb Firm
2. Contract Effective Date: July 12, 2022
3. Contract Expiration Date: July 31, 2027
4. Amount Spent To Date: $4,247,126.26
5. Funding: $1,269,307.00 SPLOST II Category D5 -
Renewable Energy Projects