Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 1 to Contract 1369531 for Integrated Communications: for use by the Department of Voter Registration and Elections (VRE). This contract consists of providing integrated communications to educate, engage and inform DeKalb County voters about information related to the election ycle which require robust voter engagement and communications. This request seeks approval to ratify previously provided contract term increase. This request also seeks approval to increase the contract funds and term through April 30, 2026. Awarded to: Profile Marketing & Public Relations, LLC. Amount Not To Exceed: $32,000.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded on March 19, 2024, for an amount not to exceed $100,000.00. On June 5, 2025, an emergency purchase was awarded for an amount not to exceed $24,000.00. On April 17, 2025, awarded an amount not to exceed $72,000.00. This contract consists of providing integrated communications to educate, engage and inform DeKalb County’s voters about information related to election cycle which require robust voter engagement and communications. While the voting experience takes time and resources, an effective communication plan will save voters and election officials time during critical points in the election cycle. This efficiency in messaging provides voters with better customer services and helps voters to participate in electoral process. This procurement is an essential service provided to DeKalb County’s 560K voters, providing them with voting information to assist with making informed decisions, voting with ease, and providing a comfortable and secure voting experience thereby saving the County time, resources and money.
This change order request seeks approval to ratify previously provided contract term increase. This request also seeks approval to increase contract funds and contract term through April 30, 2026, for services related to 2026 Gubernatorial/Midterm and allow time to execute a new contract.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Profile Marketing & Public Relations, LLC, 5107 Bentwater Lane, SW, Lilburn, GA 30047
Amount Not To Exceed: $32,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 19, 2024
2. Contract Expiration Date: March 30, 2026
3. Amount Spent To Date: $156,000.00
4. Funding: General (VRE)