Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 5 to Contract No. 1377240 Public Safety Communications Technology and Hardware Solutions (Sourcewell Contract No. 042021-MOT): for use by the Departments of Fire Rescue (FR), the Marshal’s Office, Police Services (PS), Sanitation and Roads and Drainage (R&D). This contract consists of purchasing through the competitively let Sourcewell contract for the purchase of APX radios, remote speaker microphones, chargers, batteries, and related accessories, device hardware, installation, and programming. This request seeks to increase contract funds. Awarded to Motorola Solutions, Inc. Amount Not To Exceed: $310,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on May 14, 2024, for an amount not to exceed $248,324.61. On December 10, 2024, the BOC approved Change Order No. 1 to increase contract funds for additional car radios for the Marshal’s Office, for an amount not to exceed $105,854.32. On February 11, 2025, the BOC approved Change Order No. 2 to add E911 for use and increase contract funds, for an amount not to exceed $40,000.00. On May 29, 2025, the BOC approved Change Order No. 3 to ratify two (2) purchase orders and increase contract funds, for an amount not to exceed $362,440.85. On July 22, 2025, the BOC approved Change Order No. 4 to ratify a previously provided contract term increase, extended the term through June 23, 2026 and added funds in the amount of $1,300,000.00. This contract consists of purchasing through the competitively let Sourcewell contract for the purchase of APX radios, remote speaker microphones, chargers, batteries, and related accessories, device software, installation, and programming. This request seeks to increase contract funds for new radios as needed for deployment to DeKalb County departments and vehicles.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 5 with:
Motorola Solutions, Inc., 500 West Monroe Street, Chicago, IL 60661
Amount Not To Exceed: $310,000.00
and authorize the Chief Executive Officers to execute the contract and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: May 14, 2024
2. Contract Expiration Date: June 23, 2026
3. Amount Spent to Date: $1,054,291.52
4. Funding: $300,000.00
$150,000.00 - 270 Fire Fund (FR)
$125,000.00 - General Operating (Marshal
$ 25,000.00 - Enterprise 581 (R&D)
$ 10,000.00 - Enterprise 541 (Sanitation)