Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 10 to Contract 1147259 Elevator, Escalator and Walkway Maintenance and Modernization Services and Related Solutions (Omnia Partners Contract No. EV2516): for use by the Department of Facilities Management (FM). This contract consists of piggybacking off the competitively let OMNIA Partners Contract for monthly preventative maintenance, inspections, testing and modernization of the County’s elevators and associated equipment. This request seeks to increase the contract funds and term through November 30, 2024 to procure an elevator door lock monitoring system which is now required for all existing elevators. Awarded to KONE, Inc. Amount Not To Exceed: $285,900.00.
Body
Information Contact: Michelle Butler, CPPO, Procurement Manager
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on February 12, 2019, for an amount not to exceed $596,993.76. On April 23, 2019, the BOC approved Change Order No. 1 for an amount not to exceed $1,862,648.62 to appropriate SPLOST funding and to expand the scope of work to include modernization, major repairs, and replacement of elevators and associated equipment. On May 14, 2019, the BOC approved Change Order No. 2 for an amount not to exceed $396,019.28 to fund emergency repairs and to complete the past due 5-year and annual testing of elevators and associated equipment. On April 28, 2020, the BOC approved Change Order No. 3 for an amount not to exceed $42,209.50 for the maintenance of three (3) elevators at the 178 Sams Street location and to add wireless phone service for all County elevators. On July 28, 2020, the BOC approved Change Order No. 4 for an amount not to exceed $915,282.61 to fund the modernization of elevators at 178 Sams Street, Human Services Administration and the North DeKalb Health Center; and allow the completion of the repairs for the Public Safety elevator and evidence room lift, installation of wireless services for all elevator phones, and emergency repairs for the year. On April 13, 2021, the BOC approved Change Order No. 5 for an amount not to exceed $859,295.94 for elevator maintenance and wireless phone service at two (2) additional locations, Dekalb County Library Processing Center and the Lou Walker Senior Center. On August 23, 2022, the BOC approved Change Order No. 6 for an amount not to exceed $600,919.35 for the Elevator Modernization at the Trinity Parking Deck. On October 25, 2022, the BOC approved Change Order No. 7 for a contract term extension only. On December 13, 2022, the BOC approved Change Order No. 8 for an amount not to exceed $14,984.00 to allow for the services of an elevator technician to assist in the installation of security cameras at the Trinity Parking Deck. On May 23, 2023, the BOC approved Change Order No. 9 for an amount not to exceed $180,505.72 for the modernization of elevators at the County Courthouse at 556 North McDonough Drive which provided a control system change from destination dispatch to conventional dispatch. This contract consists of piggybacking off the competitively let OMNIA Partners Contract No. EV2516. This request seeks to increase the contract funds and term through November 30, 2023. Approval of this request will support the the change in the ASME Elevator Safety Code which requires elevator door lock monitoring to existing passenger and freight elevators and must be complied with by January 1, 2025.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 10 with:
KONE, Inc. 1800 Sandy Plan Parkway, Suite 200, Marietta, GA 30066
Amount Not To Exceed: $285,900.00.
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 12, 2019
2. Contract Expiration Date: December 31, 2023
3. Amount Spent to Date: $4,639,646.96
4. Funding: General (FM)