File #: 2018-2276    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/18/2018 In control: Board of Commissioners
On agenda: 7/24/2018 Final action: 7/24/2018
Title: Commission District(s): All LB - Invitation No. 18-100963 Purchase of Various Automobiles, Vans, Trucks and Accessories (Annual Contract with 2 Options to Renew): for use by Public Works-Fleet Management. Consists of providing replacement vehicles to enable personnel to complete daily work activities and operations that require the use of automobiles, vans and light trucks equipped with specific packages and accessories. Recommend award to the lowest, responsive and responsible bidders: Hardy Family Ford, Wade Ford, Hardy Fleet Group, Don Jackson C/D/J/R and Downtown Nashville Nissan. Total Amount Not To Exceed: $10,200,000.00.
Attachments: 1. Agenda Notes, 2. Departmental award recommendation for ITB#18-100963-Purchase of Automobiles.pdf, 3. Bid Tabulation

Purchasing Type: Low Bidders (LB)                               

Public Hearing:  YES      NO                                   Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

LB - Invitation No. 18-100963 Purchase of Various Automobiles, Vans, Trucks and Accessories (Annual Contract with 2 Options to Renew):  for use by Public Works-Fleet Management.  Consists of providing replacement vehicles to enable personnel to complete daily work activities and operations that require the use of automobiles, vans and light trucks equipped with specific packages and accessories.  Recommend award to the lowest, responsive and responsible bidders:  Hardy Family Ford, Wade Ford, Hardy Fleet Group, Don Jackson C/D/J/R and Downtown Nashville Nissan. Total Amount Not To Exceed:  $10,200,000.00.

 

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

These vehicles are purchased to replace older used vehicles and new vehicles approved in departments’ budgets.  Ten (10) bids were received.  

 

RECOMMENDATION:

Recommended Action

Recommend award to the lowest, responsive and responsible bidders:

 

Item Nos.:  1a and 1b

Hardy Family Ford, 1255 Charles Hardy Pkwy., Dallas, GA  30151

Estimated Amount:  $725,000.00

 

Item Nos.:  1a and 1b

Wade Ford, Inc., 3860 South Cobb Drive, Smyrna, GA  30080

Estimated Amount:  $725,000.00

 

Item Nos.:  2a, 2b, 3a and 3b

Hardy Chevrolet Buick GMC, Inc., 1249 Charles Hardy Pkwy., Dallas, GA  30157

Estimated Amount:  $8,500,000.00

 

Item Nos.:  4a and 4b

Don Jackson C/D/J/R, 3950 Jonesboro Rd., Union City, GA  30291

Estimated Amount:  $100,000.00

 

Item No.:  5a

Downtown Nashville Nissan, 25 Vantage Way, Nashville, TN  37228

Estimated Amount:  $150,000.00

 

Total Amount Not To Exceed:  $10,200,000.00.

 

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                         Date of Award

2.                     Contract Expiration Date:                       1 year term with 2 options to renew

3.                     Amount Spent on Previous Contracts:    $14,451,689.99

4.                     Funding:                                                  Vehicle Replacement (Fleet Management)

 

5.                     Additional Bidders:

 

             Lonnie Cobb Ford

             1618 US Hwy. 45N

             Henderson, TN  38340

 

             Adamson Industries Corp.

             45 Research Dr.

             Haverhill, MA  01832

 

             Allan Vigil Ford Lincoln

             6790 Mt. Zion Blvd.

             Morrow, GA  30260

 

              Berwyn Partners, Inc. dba Hennessy Ford Lincoln Atlanta

              5675 Peachtree Blvd.

              Atlanta, GA  30341

 

               Humboldt C/D/J/R

               3301 East End Dr.

               Humboldt, TN  38343