File #: 2024-1000    Version: 1 Name:
Type: Resolution Status: Action
File created: 8/7/2024 In control: Board of Commissioners
On agenda: 10/8/2024 Final action:
Title: Commission District(s): 3 & 6 CO - Change Order No. 3 to Contract No. 1289411 Restroom and Shower Facility Solutions (Sourcewell Contract No. 081721-RMT): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the purchase, installation, and all things necessary for the purchase and installation of public restrooms and other structures. This request seeks additional funding due to unforeseen delays in the permitting process resulting in material and labor price escalation. Awarded to Romtec, Inc. Amount Not To Exceed: $170,979.42.
Attachments: 1. Agenda Notes - 2024-1000, 2. UD CO Request Form 2024-1000, 3. Quotes - 2024-1000, 4. 081721-RMT - Price Information_0, 5. 081721-RMT _ Sourcewell - Contract Summary, 6. Romtec Contract 081721

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): 3 & 6

CO - Change Order No. 3 to Contract No. 1289411 Restroom and Shower Facility Solutions (Sourcewell Contract No. 081721-RMT): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the purchase, installation, and all things necessary for the purchase and installation of public restrooms and other structures. This request seeks additional funding due to unforeseen delays in the permitting process resulting in material and labor price escalation. Awarded to Romtec, Inc. Amount Not To Exceed: $170,979.42.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on March 8, 2022, for an amount not to exceed $2,885,000.00 for the purchase and installation of pool & aquatic buildings, shower houses and multi-purpose buildings for the Pool Renovation Project at NH Scott Recreation Center. On July 26, 2022, the BOC approved Change Order No. 1 for an amount not to exceed $1,590,000.00 for the purchase and installation of a Storage/Scorekeeper Booth at Midway Park and three (3) restroom buildings at Exchange Park. On April 9, 2024, the BOC approved Change Order No. 2 for the purchase and installation of a football field house at Gresham Park for an amount not to exceed $285,000.00. This contract consists of the purchase, installation, and all things necessary for the purchase and installation of public restrooms and other structures.

This request seeks additional funding due to unforeseen delays in permitting resulting in the price increase in material and labor at Midway Park and Exchange Park.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 3 with:

 

Romtec, Inc., 18240 North Bank Road, Roseburg, OR 97471

 

Amount Not To Exceed: $170,979.42

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               October 31, 2021

2. Contract Expiration Date:                                                               October 15, 2025

3. Amount Spent To Date:                                                               $354,158.53

4. Funding:                                                                                                         SPLOST (Category 3B) (RPCA)