File #: 2023-1040    Version: 1 Name:
Type: Resolution Status: Action
File created: 8/18/2023 In control: Board of Commissioners
On agenda: 11/14/2023 Final action: 12/5/2023
Title: Commission District(s): ALL REN - Contract Nos.: 1309686 and 1309666 On-Call Roof Maintenance, Repair, and Replacement Services (1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), and Watershed Management (DWM). These contracts consist of roof maintenance, repair, and replacement services at County owned facilities. This request seeks to exercise the 1st renewal option and add DWM usage. Awarded to Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $5,986,642.65.
Attachments: 1. Agenda Notes 2023-1040, 2. UD Contract Renewal Forms 2023-1040, 3. 1040 Main Agenda Item pg (rvsd 12.4.23 Substitute), 4. 1040 RPCA Rnwl (Substitute)

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

 

Commission District(s): ALL

REN - Contract Nos.: 1309686 and 1309666 On-Call Roof Maintenance, Repair, and Replacement Services (1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), and Watershed Management (DWM). These contracts consist of roof maintenance, repair, and replacement services at County owned facilities. This request seeks to exercise the 1st renewal option and add DWM usage. Awarded to Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $5,986,642.65.

Body

 

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on October 25, 2022, to two (2) vendors for a total amount not to exceed $2,930,000.00. These contracts consist of minor roof repairs, flashing repairs, membrane replacement and total roof replacement for thermoplastic, roll roofing, shingles and metal roof types. The anticipated methods of repair and replacement includes the hot and cold applied multi ply roofing systems, build up roofing, single ply roofing, metal, mechanically attached PVC membrane, and shingle roofing systems. This request is to exercise the 1st renewal option through October 31, 2024 and add DWM as a user.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option with:

 

Hawk Construction Company, LLC, 158 Fairview Road, Suite E, Ellenwood, GA 30294

Note: LSBE-MSA Firm

Estimated Amount: $3,861,642.65

 

National Building Contractors, Inc., 2151 Old Covington Hwy., Conyers, GA 30012

Note: LSBE Participation - 20%

Estimated Amount: $2,125,000.00

 

Total Amount Not To Exceed: $5,986,642.65

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                               October 25, 2022                                                                                                                              

2. Contract Expiration Date:                             October 31, 2023

3. Amount Spent To Date:                                 $   197,974.00 

4. Funding:                                                                                       $5,986,642.65

                                                                                                            $2,967,388.65 (FM)

                                                                                                  $2,669,254.00 (DWM)

                                                                                                             $   350,000.00 (RPCA)