SUBSTITUTE
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 5 to Contract No. 1246736 Emergency Medical Supplies (Annual Contract with 2 Options to Renew). For use by Fire Rescue (FR) to obtain emergency medical supplies for Fire Rescue and Emergency Medical Service units/vehicles. Seeking to increase the contract funds and term through December 31, 2026. Awarded to: Bound Tree Medical, LLC: Amount Not To Exceed: $225,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on December 15, 2020, to two (2) vendors for a total amount not to exceed $650,000.00. On December 14, 2021, the BOC approved Renewal No. 1 to both contracts for a total amount not to exceed
$650,000.00. On November 8, 2022, the BOC approved Renewal No. 2 to both contracts for a total amount not to exceed $400,000.00. On November 8, 2023, the BOC approved Change Order No. 1 to both contracts to increase the contract amounts and extend the contract term through December 31, 2024, for a total amount not to exceed $460,000.00. On January 14, 2025, the BOC approved Change Order No. 2 to CPA 1246736 to increase contract funds and term through June 30, 2025. On June 24, 2025, the BOC approved Change Order No. 3 to CPA 1246736 to increase the contract funds and term for six (6) months through December 31, 2025, for an amount not to exceed $350,000.00. On February 26, 2026, the BOC approved Change Order No. 4 to CPA 1246736 to ratify a previously provided contract term increase, to increase the contract amounts and extend the contract term through December 31, 2024, for a total amount not to exceed $360,000.00. This contract consists of purchasing emergency medical supplies for Fire Rescue and Emergency Medical Service units/vehicles. This request seeks to increase the contract funds and term through December 31, 2026. This will allow Fire Rescue Services to continue purchasing emergency medical supplies for Fire Rescue and Emergency Medical Service units/vehicles to respond to emergency calls received from DeKalb County citizens.
This substitute is submitted to revise the requested contract term increase.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 5 with:
Item Nos.: 1-6, 7-13, 15, 16, 17, 19, 20-23, 24-37, 38-41, 42, 43, 45-48, 49-51, 55, 57-61, 62, 64, 65, 66, 67-70, 71-74, 77-79, 81, 82-87, 89-94, 96-100, 102, 103, 106-109, 110-114, 115-118, 119-122, 123, 124, 131, 132, 134, 140, 141, 142, 143, 144, 145-152, 154, 156, 158, 159, 160, 162, 163-165, 167, 168, 170, 171, 172, 173, 175, 176, 177, 178, 181-185
Bound Tree Medical, LLC/a Sarnova Company, 5000 Tuttle Crossing Blvd., Dublin, OH 43016
Amount Not To Exceed: $225,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. LSBE Participation: 20%
2. Contract Effective Date: December 15, 2020
3. Contract Expiration Date; June 30, 2026
4. Amount Spent To Date: $1,643,673.51
$ 26,088.99 - Initial
$ 246,137.24 - 1st Renewal
$1,371,447.28 - 2nd Renewal
5. Funding: $ 125,000.00 General Fund (FR)
$ 100,000.00 Fire Fund (FR)