File #: 2023-0057    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 1/6/2023 In control: Board of Commissioners
On agenda: 2/28/2023 Final action:
Title: Commission District(s): ALL CA - Cooperative Agreement for Professional Services for Implementation of Oracle Financial and Procurement Cloud System: for use by the Department of Innovations and Technology (DoIT). Consists of piggybacking off the competitively let GSA Contract No. 47QRAA10D001P to provide professional services for the implementation of an Oracle Financial and Procurement Cloud system to replace the current on-premises system. Awarded to Deloitte Consulting, LLP. Amount Not To Exceed: $17,033,628.00.
Attachments: 1. Agenda Notes Financial _ Procurement Cloud Update, 2. Oralce FMIS Implementation_Memo to P&C, 3. SOW_Dekalb_Oracle Finance Cloud Implementation Project, 4. Attachment A - Cost Proposal Form for Oracle ERP Cloud Solutions Implementation Services, 5. Deloitte GSA Price List

Purchasing Type: Cooperative Agreement (CA)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CA - Cooperative Agreement for Professional Services for Implementation of Oracle Financial and Procurement Cloud System: for use by the Department of Innovations and Technology (DoIT). Consists of piggybacking off the competitively let GSA Contract No. 47QRAA10D001P to provide professional services for the implementation of an Oracle Financial and Procurement Cloud system to replace the current on-premises system. Awarded to Deloitte Consulting, LLP. Amount Not To Exceed: $17,033,628.00.

Body

 

Information Contact: Michelle N. Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

This contact consists of piggybacking off the competitively let GSA Contract No. 47QRAA10D001P to provide professional services for the implementation of an Oracle Cloud system to replace the current aging and no longer supported on-premises system. The total amount of the project is $17,033,628.00. The amount consists of the following: Implementation Costs: $8,224,487.00, Three Year Maintenance and Support Costs: $8,609,141.00, and Contingency Costs: $200,000.00. The contactor will provide product expertise, project management, system configuration, reports, integration development and support to the County's project team. The County went live in 2022 on Oracle HCM and Payroll Cloud and DoIT intends to move Financial, Procurement, Projects and Grants functionality to the cloud for the benefit to the County of having one single integrated system.

The County’s contract is anticipated to survive the expiration of GSA Contract No. 47QRAA10D001P.

 

RECOMMENDATION:

Recommended Action

Recommend approval to purchase off of GSA Contract No. 47QRAA10D001P with:

 

Deloitte Consulting, LLP, 191 Peachtree NE, Suite 2000, Atlanta, GA  30308

 

Amount Not to Exceed: $17,033,628.00

 

and authorize the Chief Executive Officer to execute the contract and all associated documents.

 

 

ADDITIONAL INFORMATION:

1.  Contract Effective Date:                                                               September 07, 2022

2.  Contract Expiration Date:                                                               September 06, 2027

3.  Funding:                                                                                                         CIP (DoIT)