Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 6 to Contract No. 1126717 Payroll Tax, Wage Deduction, Employment Verification and Affordable Care Act Compliance Services (Multiyear Contract): for use by the Department of Finance - Risk Management. This contract consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act Compliance Services. This request seeks to ratify a previously provided sixty (60) day contract term increase, effective January 1, 2025. This request also seeks to increase the contract funds and term through December 31, 2027. Awarded to ADP, LLC. Amount Not To Exceed: $1,085,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on September 11, 2018 for an amount not to exceed $631,428.12. Change Order No. 1 was approved for a no cost implementation of pay cards. On October 12, 2021, the BOC approved Change Order No. 2 in an amount not to exceed $42,116.00 due to the County moving from PeopleSoft as the Human Resource Information System (HRIS) to Oracle HCM. In February 2022, Change Order No. 3 was approved for a no cost change order to include ADP’s Appendix relating to Unemployment Services in accordance with the contract. On July 26, 2022, the BOC approved Change Order No. 4 in an amount not to exceed $150,000.00 to continue services for an additional year. On December 20, 2022, the BOC approved Change Order No. 5 for an amount not to exceed $654,200.00 and term increase through December 31, 2024. This contract consists of providing payroll tax filing, wage deductions, employment verification and Affordable Care Act compliance services. This request seeks to ratify a previously provided sixty (60) day contract term increase, effective January 1, 2025. This request also seeks to increase the contract funds and term through December 31, 2027.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 6 with:
ADP, LLC, 5800 Windward Parkway, Alpharetta, GA 30005
Amount Not To Exceed: $1,085,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: September 11, 2018
2. Contract Expiration Date: March 2, 2025
3. Amount Spent To Date: $1,332,656.47
4. Funding: Risk Management (Finance)