Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract Nos.: 1274332, 1275648 and 1275653 Hot Asphaltic Mix Concrete (Annual Contract with 2 Options to Renew): for use by the Public Works - Roads and Drainage (R&D). These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects. This request seeks to ratify a previously provided contract term increase and Purchase Order No. 5027604. This request also seeks to increase the contract funds and term through December 31, 2025. Awarded to Pittman Construction Company; J.T. Asphalt, LLC; and Metro Materials, Inc. Total Amount Not To Exceed: $800,000.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on December 14, 2021, for a total amount not to exceed $1,500,000.00. On December 12, 2022, the BOC approved the 1st renewal for a total amount not to exceed $420,000.00. On September 26, 2023, the BOC approved the 2nd renewal for a total amount not to exceed $1,210,000.00. Due to the need for additional funding to continue services through the 1st renewal term, the following change orders were processed: Change Order No. 1 to Contract Nos. 1275648 (funding decrease of $120,000.00); Change Order No. 1 to Contract No. 1275653 (funding increase of $120,000.00); Change Order No. 2 to Contract No. 1275648 (funding decrease of $60,000.00); and Change Order No. 1 to Contract No. 1274332 (funding increase of $60,000.00). Additionally, a Purchase Order No. 1342222 in the amount of $300,000.00 was issued to Metro Materials, Inc. (Change Order No. 2 to Contract No. 1275653) and Purchase Order No. 1342228 in the amount of $175,000.00 was issued to Pittman Construction Company (Change Order No. 2 to Contract No. 1274332). The 2nd renewal option through December 31, 2024, and the ratification of Purchase Order Nos. 1342222 and 1342228 were approved on September 26, 2023, by the BOC. These contracts consist of purchasing the asphaltic material needed to complete multiple asphalt repair and maintenance projects throughout the County. This request seeks to ratify a previously provided contract term increase and Purchase Order No. 5027604. This request also seeks to increase the contract funds and term through December 31, 2025.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Pittman Construction Company, 1487 Farmer Road, Conyers, GA 30012
Estimated Amount: $200,000.00
J.T. Asphalt, LLC, 1139 Fleetwood Drive, Atlanta, GA 30316
Estimated Amount: $300,000.00
Metro Materials, Inc., 2480 Pleasantdale Road, Doraville, GA 30340
Estimated Amount: $300,000.00
Total Amount Not To Exceed: $800,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: December 14, 2021
2. Contract Expiration Date: April 30, 2025
3. Amount Spent To Date: $1,044,476.72 - Total
$244,185.26 - Initial
$485,228.30 - 1st Renewal
$315,063.16 - 2nd Renewal
4. Funding: Stormwater Management - Operating (R&D)