SUBSTITUTE
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 2 To Contract No. 1208001 And Change Order No. 3 To Contract Nos.: 1208000 And 1208003 On-Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract With 2 Options to Renew): For Use by the Departments of Facilities Management (FM), Fire Rescue Services (FR), Watershed Management (DWM), and Recreation, Parks, and Cultural Affairs (RPCA). These Contracts Consist of Providing On-Call Heating, Ventilation, and Air Conditioning (HVAC) Services for County-Owned Properties.
This Request Seeks to Ratify a Previously Provided Sixty (60) Day Contract Term Increase, Effective April 1, 2024. Additionally, This Request Seeks to Increase the Contract Term Through August 1, 2024, For Three (3) Of the Contracts. Lastly, This Request Seeks to Reserve The Right To Transfer Funds Between Contracts Based On The Needs Of The County. Awarded To Galgon HVAC & Mechanical Services, Inc., Mann Mechanical Company, Inc. and B&W Mechanical Contractors, Inc. Total Amount Not to Exceed: $1,615,522.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on March 31, 2020, to four (4) contractors for a total amount not to exceed $2,900,000.00. On March 9, 2021, the BOC approved the 1st renewal for a total amount not to exceed $1,300,000.00. On March 8, 2022, the BOC approved the 2nd renewal for a total amount not to exceed $2,500,000.00. On December 13, 2022, the BOC approved Change Order No. 1 to Contract No. 1208000 to add DWM to the contract for an amount not to exceed $135,000.00. On January 24, 2023, the BOC approved Change Order No. 1 to Contract Nos.:1208002 and 1208003 to add Fire Rescue to the contracts for a total amount not to exceed $203,967.00. On March 14, 2023, the BOC approved Change Order No. 1 to Contract No. 1208001 and Change Order No. 2 to Contract Nos.: 1208000, 1208002 and 1208003 to increase the contracts funds and extend the contracts term through March 31, 2024. These contracts consist of providing HVAC services for County-owned properties.
This request seeks to ratify a previously provided sixty (60) day contract term increase, effective April 1, 2024. Additionally, this request seeks to extend the contract term through August 1, 2024, for three (3) of the contracts. Finally, this request seeks to reserve the right to transfer funds between contracts based on the needs of the County.
This substitute is submitted to correct entry errors and provide additional supporting RPCA change order request documentation.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Orders with:
Galgon HVAC Mechanical Services, Inc., 1800 MacArthur Blvd., N.W., Atlanta, GA 30318 Note: LSBE Participation: 20%
Estimated Amount: $310,522.00
Mann Mechanical Company, LLC., 100 Pine Street, Avondale Estates, GA 30002
Note: LSBE Participation: 20%
Estimated Award Amount: $340,000.00
B&W Mechanical Contractor, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043
Note: LSBE Participation: 20%
Estimated Amount: $965,000.00
Total Amount Not To Exceed: $1,615,522.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: March 31, 2020
2. Contract Expiration Date: May 31, 2024
3. Amount Spent on Contracts: $8,552,236.99
4. Funding: $1,425,522.00 - General (FM)
$ 100,000.00 - Fire (FR)
$ 50,000.00 - Enterprise (DWM)
$ 40,000.00 - General (RPCA)