DeKalb County Government - File #: 2022-2400

• File #: 2022-2400
• Version: 1
• Type: Resolution
• Status: Action
• File created: 10/21/2022
• In control: Board of Commissioners
• On agenda: 11/15/2022
• Title: Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1179052 for Enterprise License Agreement (Sole Source): for use by the Department of Geographical Information Systems (GIS). This contract consists of proprietary software that allows the County the capability to create publicly accessible GIS Apps/Dashboards/Maps, deploy software and is fully integrated into other departmental workflows and business systems. Awarded to: Environmental Systems Research Institute, Inc. Amount Not To Exceed: $528,000.00.

Date	Ver.	Action By	Action	Result
11/15/2022	1	Board of Commissioners	approved	Pass
11/8/2022	1	PECS-Planning, Economic Development & Community Services Committee	recommended for approval.	Pass
11/8/2022	1	Board of Commissioners	deferred to the next meeting	Pass
11/1/2022	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1179052 for Enterprise License Agreement (Sole Source): for use by the Department of Geographical Information Systems (GIS). This contract consists of proprietary software that allows the County the capability to create publicly accessible GIS Apps/Dashboards/Maps, deploy software and is fully integrated into other departmental workflows and business systems. Awarded to: Environmental Systems Research Institute, Inc. Amount Not To Exceed: $528,000.00.

Body

Information Contact: Michelle Butler, Esq., CPPO, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on September 10, 2019, for an amount not to exceed $1,584,000.00. This contract consists of the use of proprietary software that allows the County the capability to create publicly accessible GIS Apps/Dashboards/Maps, deploy software and is fully integrated in other departmental workflows and business systems. This software has been utilized by the County since March 2011. It facilitates emergency services, police, fire, water/sewer services and citizens alike to maneuver the County and locate emergency calls with no deviation in course. The manufacturer is the only supplier that can provide annual maintenance, training and professional services. This request is to extend the contract for an additional one-year period in order to negotiate and budget for a new multi-year Enterprise Agreement.

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 to extend the term of the contract through November 13, 2023, with:

Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, CA 92373

Amount Not To Exceed: $584,000.00

and authorize the Chief Executive Officer to execute the change order and all associated documents.

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                    September 10, 2019

2. Contract Expiration Date:                                                                                    December 31, 2022

3. Amount Spent To Date:                                                                                    $1,584,000.00

4. Funding:                                                                                                                              General (GIS)