DeKalb County Government - File #: 2023-0878

• File #: 2023-0878
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 7/11/2023
• In control: Board of Commissioners
• On agenda: 8/22/2023
• Final action: 8/22/2023
• Title: Commission District(s): All REN - Contract No. 1218886 Self-Contained Breathing Apparatus (SCBA) Purchase, Repair and Maintenance (Annual Contract - 3rd Renewal of 4 Options to Renew): for use by Fire Rescue (FR). This contract consists of the purchase, repair, maintenance, and management of the County's SCBA equipment. This request seeks to exercise the 3rd renewal option through September 30, 2024. Awarded to Municipal Emergency Services, Inc. (MES). Amount Not To Exceed: $330,000.00.

Date	Ver.	Action By	Action	Result
8/22/2023	1	Board of Commissioners	approved	Pass
8/15/2023	1	ERPS-Employee Relations & Public Safety Committee	recommended for approval.	Pass
8/15/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract No. 1218886 Self-Contained Breathing Apparatus (SCBA) Purchase, Repair and Maintenance (Annual Contract - 3rd Renewal of 4 Options to Renew): for use by Fire Rescue (FR). This contract consists of the purchase, repair, maintenance, and management of the County’s SCBA equipment.  This request seeks to exercise the 3rd renewal option through September 30, 2024. Awarded to Municipal Emergency Services, Inc. (MES). Amount Not To Exceed: $330,000.00.

Body

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on July 14, 2020, for an amount not to exceed $1,443,757.20. On June 22, 2021, the BOC approved the 1st renewal option for an amount not to exceed $1,477,246.70. On July 12, 2022, the BOC approved Change Order No. 1 for an amount not to exceed $30,000.00 to extend the contract for two months to allow additional time for the vendor to obtain accurate manufacturer pricing and costs for the mandated equipment; to include the approved FY22 replacement project. On October 11, 2022, the BOC approved the 2nd renewal option and ratified an emergency contract term extension for an amount not to exceed $5,234,646.00 that included full replacement of all current inventory of self-contained breathing apparatuses. This contract consists of the purchase, selection, care, maintenance, flow testing, and records management of new and existing Self-Contained Breathing Apparatus (SCBA) equipment. This request is to exercise the 3rd renewal option through September 30, 2024.

RECOMMENDATION:

Recommended Action

Recommend approval of the 3rd renewal option with:

Municipal Emergency Services, Inc. (MES), 6701-C Northpark Blvd., Charlotte, NC 28216

Amount Not To Exceed: $330,000.00

and authorize the Chief Executive Officer to execute the change order and all associated documents.

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                          July 14, 2020

2. Contract Expiration Date:                                          September 30, 2023

3. Amount Spent To Date:                                          $5,367,118.44

$   283,269.80 Initial

$   503,941.31 1^st Ren

$4,579,907.33 2^nd Ren

4. Funding:                                                                                    Fire (FR)