File #: 2018-1695    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 2/7/2018 In control: Board of Commissioners
On agenda: 2/13/2018 Final action: 2/13/2018
Title: Commission District(s): ALL Request approval to appropriate a portion of the SPLOST funds and set up capital projects approved by referendum for police and fire vehicles of $2,307,122.00 from $5,299,178.00 total. (See attached SPLOST appropriation) and approve CO - Change Order No. 1 to Contract No. 970029 for Purchase of Automobiles, Vans and Trucks with Turnkey Packages and Accessories (Annual Contract with 2 Options to Renew): for use by Public Works - Fleet Management. This contract consists of providing replacement vehicles to enable personnel to complete day to day work activities and operations that require the usage of automobiles, vans and light trucks equipped with necessary packages and accessories. Awarded to Hardy Chevrolet. Amount Not To Exceed: $2,307,122.00.
Attachments: 1. Agenda Notes, 2. Change Order

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

Request approval to appropriate a portion of the SPLOST funds and set up capital projects approved by referendum for police and fire vehicles of $2,307,122.00 from $5,299,178.00 total. (See attached SPLOST appropriation) and approve CO - Change Order No. 1 to Contract No. 970029 for Purchase of Automobiles, Vans and Trucks with Turnkey Packages and Accessories (Annual Contract with 2 Options to Renew):  for use by Public Works - Fleet Management. This contract consists of providing replacement vehicles to enable personnel to complete day to day work activities and operations that require the usage of automobiles, vans and light trucks equipped with necessary packages and accessories. Awarded to Hardy Chevrolet.  Amount Not To Exceed:  $2,307,122.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

 

PURPOSE:

Awarded by the BOC on May 26, 2015 for an amount not to exceed $6,875,000.00 to Wade Ford, Inc., Hardy Chevrolet and Wamar Technologies. On June 14, 2016, the BOC approved the 1st renewal option for an amount not to exceed $5,875,000.00. On June 13, 2017, the BOC approved the 2nd renewal option for an amount not to exceed $8,500,000.00. This request is to add funding to purchase a total of sixty (60) Chevrolet Tahoe vehicles for Police and Fire Rescue Services that’s included on the SPLOST list. Fifty (50) will be utilized by Police and ten (10) by Fire Rescue Services. The vehicles will take approximately sixteen (16) weeks from order date to be delivered.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Appropriation of SLOST funds and Change Order No. 1 to increase contract amount with:

 

Item Nos.:  2 and 3

Hardy Chevrolet, 1249 Charles Hardy Pkwy., Dallas, GA  30157

 

Amount Not To Exceed:  $2,307,122.00

 

 

 

 

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:          June 1, 2015

2.                     Contract Expiration Date:        June 30, 2018

3.                     Amount Spent To Date:           $10,602,602.53

                                                 $4,112,362.41 - Initial

                                                 $3,766,827.71 - 1st Renewal

                                                 $2,723,412.41 - 2nd Renewal