Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
REN - Contract Nos.: 1309686 and 1309666 On-Call Roof Maintenance, Repair, and Replacement Services (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation Parks and Cultural Affairs (RPCA), Watershed Management (DWM), and Fire Rescue (FR). These contracts consist of roof maintenance, repair, and replacement services at County owned facilities. This request seeks to exercise the 2nd renewal option through October 31, 2025. This request also seeks to ratify a previously provided sixty (60) day contract term increase, effective as of November 1, 2024. Lastly, this request seeks to reserve the right to transfer funds between contracts based on the needs of the County. Awarded to: Hawk Construction Company, LLC, and National Building Contractors, Inc. Total Amount Not To Exceed: $2,080,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on October 25, 2022, to two (2) vendors for a total amount not to exceed $2,930,000.00. On December 5, 2023, the BOC approved the 1st renewal option for a total amount not to exceed $5,836,642.65. On May 28, 2024, the BOC approved a substitute Change Order No. 1 request to increase contract funds to repair an influx of damaged roofs at County owned facilities due to storm damage for a total amount not to exceed $125,000.00.
This request seeks to exercise the 2nd renewal option through October 31, 2025. This request also seeks to ratify a previously provided sixty (60) day contract term increase, effective as of November 1, 2024. Lastly, this request seeks to reserve the right to transfer funds between contracts based on the needs of the County.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 2nd renewal option with:
Hawk Construction Company, LLC, 158 Fairview Road, Suite E, Ellenwood, GA 30294
Note: LSBE-MSA Firm
Estimated Amount: $1,205,000.00
National Building Contractors, Inc., 2151 Old Covington Hwy., Conyers, GA 30012
Note: LSBE Participation - 20%
Estimated Amount: $875,000.00
Total Amount Not To Exceed: $2,080,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 25, 2022
2. Contract Expiration Date: December 31, 2024
3. Amount Spent To Date: $3,039,118.50
$ 197,974.00 - Initial
$2,841,144.50 - 1st Renewal
4. Funding: $ 650,000.00 (SPLOST) (Category 3B) RPCA
$ 200,000.00 General (RPCA)
$ 400,000.00 Enterprise (DWM)
$ 330,000.00 General (FM)
$ 100,000.00 Capital (FR)
$ 400,000.00 Fire Fund (FR)