Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
RA - Change Order No. 5 to Contract No. 1289411 Restroom and Shower Facility Solutions (Sourcewell Contract No. 081721-RMT): for use by the Department of Recreation, Parks and Cultural Affairs (RPCA). This contract consists of the purchase, installation, and all things necessary for the purchase and installation of public restrooms and other structures. This request seeks to increase the contract term through August 31, 2026. This request seeks to ratify an increase in contract funds for inflationary costs. Awarded to: Romtec, Inc. Amount Not To Exceed: $1,762.26.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC, on March 8, 2022, for an amount not to exceed $2,885,000.00 for the purchase and installation of pool & aquatic buildings, shower houses and multi-purpose buildings for the Pool Renovation Project at NH Scott Recreation Center. On July 26, 2022, the BOC approved Change Order No. 1 for an amount not to exceed $1,590,000.00 for the purchase and installation of a Storage/Scorekeeper Booth at Midway Park and three (3) restroom buildings at Exchange Park. On April 9, 2024, the BOC approved Change Order No. 2 for the purchase and installation of a football field house at Gresham Park for an amount not to exceed $285,000.00. On October 8, 2024, the BOC approved Change Order No. 3 for additional funding due to unforeseen delays in permitting resulting in increases in material and labor at Midway and Exchange Parks for an amount not to exceed $170,979.42. On March 3, 2025, the BOC approved Change Order No. 4 for an amount not to exceed $257,220.03 to cover unforeseen delays in construction scheduling resulting in material and labor prices escalation. This request seeks to increase the contract term through August 31, 2026. Although the cooperative contract expired October 15, 2025, per section C. SURVIVAL OF TERMS, this request seeks to invoke the clause to allow time for project completion at NH Scott Pool, Gresham Park, and Exchange Park. This request seeks to ratify an increase in contract funds for an amount not to exceed $1,762.26 for inflationary costs associated with Gresham Park only.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 5 with:
Romtec, Inc., 18240 North Bank Road, Roseburg, OR 97471
Amount Not To Exceed: $1,762.26
ADDITIONAL INFORMATION:
1. Contract Effective Date: October 31, 2025
2. Contract Expiration Date: August 31, 2026
3. Amount Spent to Date: $2,639,254.30
4. Funding: CIP 602941 (RPCA)