Legislation Details

File #: 2026-0986    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 5/27/2026 In control: Board of Commissioners
On agenda: 7/7/2026 Final action:
Title: Commission District(s): All REN - Contract Nos. 2000028 and 2000029 Anti-freeze (Annual Contract with 2 Options to Renew). For use by Public Works-Fleet Management to obtain anti-freeze for various types of vehicles and equipment within the County. Exercising 2nd renewal option through September 30, 2027, and seeking consent to assignment. Awarded to Napa Auto Parts and Taylor Enterprises, Inc.: Total Amount Not To Exceed: $108,000.00.
Attachments: 1. Agenda Notes for ITB#24-101667-2nd Renewal- Anti-freeze v3, 2. Contract Renewal Request Form 2nd REN ITB #24-101667 Anti-freeze v2, 3. Dilmars Agreement to Purchase Docs for consent to assignment
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Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

REN - Contract Nos. 2000028 and 2000029 Anti-freeze (Annual Contract with 2 Options to Renew). For use by Public Works-Fleet Management to obtain anti-freeze for various types of vehicles and equipment within the County.  Exercising 2nd renewal option through September 30, 2027, and seeking consent to assignment. Awarded to Napa Auto Parts and Taylor Enterprises, Inc.: Total Amount Not To Exceed: $108,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded on September 1, 2024, for a total amount not to exceed $70,000.00.  On November 10, 2025, the BOC approved the 1st renewal option for an amount not to exceed $70,000.00. These contracts consist of providing anti-freeze for various types of County vehicles and equipment.  More funds are needed due to ongoing escalating prices of anti-freeze in the market.  Effective November 18, 2024, Taylor Enterprises, Inc. was acquired by Dilmar Oil Company, Inc. This request seeks a consent to assignment transferring existing funds and terms from Taylor Enterprises to Dilmar Oil Company.  There will be no additional changes in the contract terms or conditions.  This request also seeks to exercise the 2nd and final renewal option through September 30, 2027. 

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option and consent to assignment with:

 

Napa Auto Parts, 3614 Memorial Dr., Decatur, GA  30030

Estimated Amount:  $60,000.00

 

Dilmar Oil Co., 1951 W. Darlington St., Florence, SC  29501

Estimated Amount:  $48,000.00

 

Total Amount Not To Exceed:  $108,000.00

 

and authorize the Chief Executive Officer to execute the consent to assignment and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                     September 1, 2024

2. Contract Expiration Date:                     September 30, 2026

3. Amount Spent To Date:                     $57,650.28 - Total

$38,005.46 - Initial

$19,644.82 - 1st Renewal

4. Funding:                                                               Vehicle Maintenance (Fleet Management)