File #: 2025-0856    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 6/5/2025 In control: Board of Commissioners
On agenda: 7/8/2025 Final action:
Title: Commission District(s): ALL REN - Contract Nos.: 1384581, 1384955, 138496 On Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM) and Fire Rescue (FR). These contracts consist of providing on-call HVAC services for County-owned properties. This request seeks to exercise the 1st renewal option through July 31, 2026. Awarded to B&W Mechanical Contractors, Inc., Galgon HVAC Mechanical Services, Inc. and Mann Mechanical Company, LLC. Total Amount Not To Exceed $3,025,000.00.
Attachments: 1. Agenda Notes, 2. UD CO Forms - 2025-0856
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1384581, 1384955, 138496 On Call Heating Ventilation and Air Conditioning (HVAC) (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM), Recreation, Parks and Cultural Affairs (RPCA), Watershed Management (DWM) and Fire Rescue (FR).  These contracts consist of providing on-call HVAC services for County-owned properties.  This request seeks to exercise the 1st renewal option through July 31, 2026. Awarded to B&W Mechanical Contractors, Inc., Galgon HVAC Mechanical Services, Inc. and Mann Mechanical Company, LLC.  Total Amount Not To Exceed $3,025,000.00.

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Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on July 23, 2024 to three (3) vendors for a total amount not to exceed $3,625,046.00.  These contracts consist of providing on-call HVAC services for County-owned properties.  This request seeks to exercise the 1st renewal option through July 31, 2026.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option with:

 

B&W Mechanical Contractors, Inc., 1940 Riverside Parkway, Lawrenceville, GA 30043

Note: LSBE Participation: 20%

Estimated Amount: $825,000.00

 

Galgon HVAC Mechanical Services, Inc., 1800 MacArthur Blvd., N.W., Atlanta, GA 30318

Note: LSBE Participation: 20%

Estimated Amount: $1,025,000.00

 

Mann Mechanical Company, LLC., 5370 Truman Drive Suite K, Decatur, GA 30035

Note: LSBE Participation: 45%

Estimated Amount: $875,000.00

 

Total Amount Not To Exceed: $3,025,000.00

 

and authorize the Chief Executive Officer to execute the renewal and all associated documents.

 

ADDITIONAL INFORMATION:

1. Contracts Effective Date:                                                               July 31, 2024

2. Contracts Expiration Date:                                                               July 31, 2025

3. Amount Spent To Date:                                                               $1,415,897.49

4. Funding:                                                                                                         $3,025,000.00

$   200,000.00 - Enterprise (DWM)

                                                                                                                              $2,475,000.00 - General (FM)

                                                                                                                              $   300,000.00 - Fire Fund 270 (FR)

                                                                                                                              $    50,000.00 - General (RPCA)