Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 5 to Contract No. 1274588 Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract with 2 Options to Renew): for use by the Departments of Facilities Management (FM), Watershed Management (DWM), Public Works - Sanitation (SAN), and Police Services (PS). This contract consists of the installation, maintenance and repair of all card access points. This request seeks to increase the contract funds, term and scope through March 31, 2026. Awarded to: Southeastern Security Professionals, LLC. Amount Not To Exceed: $519,760.33.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on December 24, 2021, for an amount not to exceed $215,000.00. On April 26, 2022, the BOC approved Change Order No. 1 to increase funding for an amount not to exceed $585,000.00 for the inclusion of Department of Watershed Management and additional sites. On December 13, 2022, the BOC approved the 1st renewal option and added additional locations for service for an amount not to exceed $705,000.00. On December 12, 2023, the BOC approved the 2nd renewal option for an amount not to exceed $675,000.00. On May 14, 2024, the BOC approved Change Order No. 2 to increase funding for an amount not to exceed $104,000.00 for inclusion of Police Services. On December 10, 2024, the BOC approved Change Order No. 3 to increase the contract funds for an amount not to exceed $312,000.00 for the inclusion of Public Works - Sanitation and extend the term through June 30, 2025, with a price increase. On July 8, 2025, the BOC approved Change Order No. 4 to increase the contract funds for an amount not to exceed $375,000.00, ratified a previously provided contract term increase and extend the contract through December 31, 2025. This contract consists of the installation, maintenance, and repair of all card access points which secures non-public access areas to minimize potential risks to employees. This request seeks to extend the contract term through March 31, 2026, scope to include the installation of security cameras at the Trinity Parking Garage and funds. Procurement process for new contract is currently in progress.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 5 with:
Southeastern Security Professionals, LLC, 1780 Corporate Drive, Ste. 410, Norcross, GA 30093
Amount Not To Exceed: $519,760.33
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 1, 2022
2. Contract Expiration Date: December 31, 2025
3. Amount Spent To Date: $1,496,950.74
$ 384,506.33 - Initial Award
$ 365,172.62 - 1st Renewal
$1,058,886.81 - 2nd Renewal
4. Funding: $ 75,000.00 - General (FM)
$ 354,760.33 - SPLOST (3I)
$ 50,000.00 - Enterprise 511 (DWM)
$ 30,000.00 - Police Fund 274 (PS)
$ 10,000.00 - Enterprise 541 (SAN)