File #: 2024-1260    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 10/7/2024 In control: Board of Commissioners
On agenda: 1/14/2025 Final action: 1/14/2025
Title: Commission District(s): ALL CO - Change Order No. 4 to Contract No. 1241890 False Alarm Billing and Tracking Services (City of Brookhaven Contract No. 130415) [Revenue Sharing - Cooperative Agreement]: for use by the Department of Police Services (PS). This contract consists of the management of false alarms in accordance with County Ordinance O.C.G.A 36-60-13. This request seeks to ratify a previously provided (45) forty-five day contract term increase, effective January 1, 2025. This request also seeks to increase the contract funds and term through December 31, 2025. Awarded to Superion, LLC. Amount Not To Exceed: $500,000.00.
Attachments: 1. Agenda Notes-2024-1260, 2. UD CO Form - 2024-1260, 3. False Alarm Recap 2024 - 2024-1260

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 4 to Contract No. 1241890 False Alarm Billing and Tracking Services (City of Brookhaven Contract No. 130415) [Revenue Sharing - Cooperative Agreement]: for use by the Department of Police Services (PS). This contract consists of the management of false alarms in accordance with County Ordinance O.C.G.A 36-60-13. This request seeks to ratify a previously provided (45) forty-five day contract term increase, effective January 1, 2025. This request also seeks to increase the contract funds and term through December 31, 2025. Awarded to Superion, LLC. Amount Not To Exceed: $500,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC, on January 26, 2021, for an amount not to exceed $400,000.00. On December 14, 2021, the BOC approved a contract term increase through December 31, 2023 and funds in an amount not to exceed $550,000.00. On December 13, 2022, the BOC approved a contract term increase through December 31, 2023 and funds in an amount not to exceed $500,00.00.   On December 19, 2023, the BOC approved a contract term increase through December 31, 2024 and funds in an amount not to exceed $500,000.00.  This contract consists of piggybacking off the City of Brookhaven’s competitively let contract for the management of false alarms through proprietary software in accordance with County Ordinance. The management of services includes billing, monitoring, and the collection of payments and tracking of false alarm calls.

This request seeks to ratify a previously provided (45) forty-five day contract term increase, effective January 1, 2025. This request also seeks to increase the contract funds and term through December 31, 2025.

 

RECOMMENDATION:

Recommended Action

Recommend approval to purchase from the City of Brookhaven Contract No. 130415 with:

 

Superion, LLC, 103 Paul Mellon Court, Suite A, Waldorf, MD  20602

 

Amount Not To Exceed: $500,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               January 26, 2021

2. Contract Expiration Date:                                                               February 14, 2025

3. Revenue Generated to Date:                                          $1,271,604.80

4. Funding:                                                                                                         E-911 (PS)