File #: 2022-2232    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/22/2022 In control: ERPS-Employee Relations & Public Safety Committee
On agenda: 10/18/2022 Final action: 10/25/2022
Title: Commission District(s): ALL CO - Change Order No. 1 to Contract No. 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS). This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request is to increase the contract funding and term through April 31, 2023. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $142,225.02.
Attachments: 1. 2022-2232 Agenda Notes, 2. 2022-2232 Revised UD CO1 Request

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

CO - Change Order No. 1 to Contract No. 1082514 Pre-Employment Drug and Alcohol Testing Services (Annual Contract with 4 Options to Renew): for use by the Department of Human Resources and Merit System (HRMS).  This contract consists of providing post-offer pre-employment and fitness for duty physicals to candidates for employment and/or employees. This request is to increase the contract funding and term through April 31, 2023. Awarded to Caduceus USA Medical Services, LLC. Amount Not To Exceed: $142,225.02.

Body

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on October 10, 2017 for an amount not to exceed $284,450.00. On September 11, 2018, the BOC approved the 1st renewal option for an amount not to exceed $284,450.00. On October 22, 2019, the BOC approved the 2nd renewal option for an amount not to exceed $284,450.00. On October 27, 2020, the BOC approved the 3rd renewal option for an amount not to exceed $284,450.00.  On November 9, 2021, the BOC approved the 4th renewal option for an amount not to exceed $284,450.00. This request, to increase the contract funding and term, will assist in the continuation of existing pre-employment and fitness for duty physicals as well as prevent a gap in services while a new contract is obtained.

A solicitation was previously issued for the above listed services but resulted in a cancellation. A rebid solicitation is collaboratively being drafted for advertisement within the coming months.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1 with:


Caduceus USA Medical Services, LLC, 535 N. Central Ave., Suite 100, Hapeville, GA, 30354

 

Amount Not To Exceed: $142,225.02

 

and authorize the Chief Executive Officer to execute the change order and all associated documents.

 

ADDITIONAL INFORMATION:

1. LSBE Participation:                                          20%                     

2. Contract Effective Date:                                     October 10, 2017   

3. Contract Expiration Date:                                   October 31, 2022

4. Amount Spent To Date:                  $1,103,231.00 - Total Spent

                                                                   $269,594.00 - Initial Term

                                                                   $276,916.00 - 1st Renewal

                                                                   $201,140.00 - 2nd Renewal

                                                                   $  89,161.00 - 3rd Renewal

                                                                                                                $266,420.00 - 4th Renewal

5. Funding:                                                             General - Operating (HRMS)