File #: 2024-1419    Version: 1 Name:
Type: Resolution Status: Action
File created: 10/30/2024 In control: Board of Commissioners
On agenda: 1/28/2025 Final action:
Title: Commission District(s): ALL REN - Contract Nos.: 1359735, 1360830, and 1363193 Tree Cutting and Removal Services for RPCA (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Department of Recreation, Parks, and Cultural Affairs (RPCA). These contracts consist of providing tree cutting and removal services for County owned facilities. This request seeks to exercise the 1st renewal option through January 31, 2026. This request also seeks to reserve the right to transfer funds between contracts based on the needs of the County. Awarded to: One Two Tree LLC, Sesmas Tree Service LLC, and Casey Tree Experts Inc. Total Amount Not to Exceed: $450,000.00.
Attachments: 1. Agenda Notes 2024-1419, 2. Renewal Request Form

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract Nos.: 1359735, 1360830, and 1363193 Tree Cutting and Removal Services for RPCA (Annual Contract - 1st Renewal of 2 Options to Renew): for use by the Department of Recreation, Parks, and Cultural Affairs (RPCA). These contracts consist of providing tree cutting and removal services for County owned facilities. This request seeks to exercise the 1st renewal option through January 31, 2026. This request also seeks to reserve the right to transfer funds between contracts based on the needs of the County. Awarded to: One Two Tree LLC, Sesmas Tree Service LLC, and Casey Tree Experts Inc. Total Amount Not to Exceed: $450,000.00.

Body

 

Information Contact: Michelle Butler, Chief Procurement Officer

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on November 8, 2023 for a total amount not to exceed $240,000.00 to four (4) vendors for tree cutting and removal services for County owned facilities. The BOC approved change order no.1 for a total amount not to exceed $100,000.00 to increase contracts’ funds for CPA Nos. 1359735 and 1360830.

This request seeks to exercise the 1st renewal option through January 31, 2026. This request also seeks to reserve the right to transfer funds between contracts based on the needs of the County.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 1st renewal option with:

 

One Two Tree LLC, 1199 Longwood Drive SW, Marietta, GA 30008

Note: LSBE Participation - 20%

Estimated Amount: $150,000.00

 

Sesmas Tree Service LLC, 1530 Purcell Road, Lawrenceville, GA 30043

Note: LSBE-MSA Firm

Estimated Amount: $150,000.00

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle SW, #2906, Lilburn, GA 30047

Note: LSBE-MSA Firm

Estimated Amount: $150,000.00

 

Total Amount Not To Exceed: $450,000.00

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                                                     November 8, 2023

2. Contract Expiration Date:                                                                                     January 31, 2025

3. Amount Spent To Date:                                                                                     $   127,945.00

4. Funding:                                                                                                                               General (RPCA)