File #: 2023-1107    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 9/6/2023 In control: PWI-Public Works & Infrastructure Committee
On agenda: 12/5/2023 Final action: 12/12/2023
Title: Commission District(s): All CO - Change Order No. 1 to Contract No.(s) 1302434, 1302440, 1302439, and 1302441 Tree Cutting and Removal Services (Three (3) Year Multiyear Contract): for use by Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA), Public Works - Beautification (PWB) and Public Works - Roads & Drainage (R&D). Consists of providing tree cutting and removal services countywide on an as needed basis. This request seeks to increase the contract funds only. Awarded to Casey Tree Experts, Inc., One Two Tree, LLC, Neda, Inc. dba Garden of Aden, and Sesmas Tree Service, LLC. Total Amount Not To Exceed: $1,555,000.00.
Attachments: 1. Agenda Notes, 2. Change Order Request Forms

Purchasing Type: Change Order (CO)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): All

CO - Change Order No. 1 to Contract No.(s) 1302434, 1302440, 1302439, and 1302441 Tree Cutting and Removal Services (Three (3) Year Multiyear Contract): for use by Departments of Watershed Management (DWM), Facilities Management (FM), Recreation, Parks, and Cultural Affairs (RPCA), Public Works - Beautification (PWB) and Public Works - Roads & Drainage (R&D). Consists of providing tree cutting and removal services countywide on an as needed basis. This request seeks to increase the contract funds only. Awarded to Casey Tree Experts, Inc., One Two Tree, LLC, Neda, Inc. dba Garden of Aden, and Sesmas Tree Service, LLC. Total Amount Not To Exceed: $1,555,000.00.

 

Body

Information Contact: Michelle Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded by the BOC on August 23, 2022, for an amount not to exceed $7,554,975.00. These contracts are utilized by various County departments and consist of on-call tree cutting and removal services. This request seeks to increase the contract funds as needs have exceeded the initial budget estimates.

 

RECOMMENDATION:

Recommended Action

Recommend approval of Change Order No. 1:

 

Casey Tree Experts, Inc., 4135 Arcadia Industrial Circle, Lilburn, GA 30047

Note 1: LSBE-MSA Firm

Estimated Amount: $840,000.00

 

One Two Tree, LLC, 1199 Longwood Dr. SW, Marietta, GA 30008

Estimated Amount: $50,000.00

 

Neda, Inc. dba Garden of Aden, 2013 Scarbrough Dr., Stone Mountain, GA 30088

Estimated Amount: $565,000.00

 

Sesmas Tree Service, LLC, 1530 Purcell Rd, Lawrenceville, GA 30043

Note 1: LSBE-MSA Firm

Estimated Amount: $100,000.00

 

Total Amount Not To Exceed: $1,555,000.00

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                                               October 10, 2022

2. Contract Expiration Date:                                                               December 31, 2025

3. Amount Spent To Date:                                                               $1,159,180.30

4. Funding:                                                                                                         $330,000.00 - General - Special Tax District -   

                                                                                                                                                                        Unincorporated (RPCA)

                                                                                                                              $150,000.00 - Enterprise - Operating (R&D)

                                                                                                                              $975,000.00 - Enterprise - Operating (DWM)                      

$100,000.00 - General - Operating (FM)