Purchasing Type: Renewal (REN)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
REN - On-Call Water and Sewer (Multiyear Contract - 1st Renewal of 2 Options to Renew): Contracts Nos.: 1301520, 1301526, 1301523, and 1301524 for use by the Department of Watershed Management (DWM). These contracts consist of providing on-call services for the installation and repair of various sizes of water and sewer pipes. The work also involves providing the means to respond to emergencies, and unforeseen failures or malfunctions throughout the County’s distribution system. This request seeks to exercise the 1st renewal option through December 31, 2025, for all four (4) contracts utilizing existing remaining funds. Awarded to GS Construction, Inc., Ruby-Collins, Inc., SD&C, Inc., and The Renee Group, Inc.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on October 11, 2022, for an amount not to exceed $99,619,477.21 to four (4) vendors. On August 8, 2023, the BOC approved Change Order No.1 to Contract No. 1301520 (GS Construction, Inc.) to increase the scope of work and funding amount not to exceed $18,174,809.32. On October 10, 2023, the BOC approved Change Order No. 1 to Contract No. 1301526 (Ruby-Collins, Inc.) to increase the scope of work and funding amount not to exceed $22,080,696.05. These contracts consist of providing on-call services for pipe replacement and repair services on water transmission, distribution mains, service lines, and repair on or replacement of sanitary sewers. The work also consists of providing emergency repairs to existing water mains, gravity sewers, and force mains. This request seeks to exercise the 1st renewal term for all four (4) contracts utilizing existing remaining funds. Approval of this request will allow for the continuation of providing on-call and emergency services to repair, maintain, and decrease unforeseen failures to the County’s water and sewer infrastructure.
RECOMMENDATION:
Recommended Action
Recommend approval to exercise the 1st renewal option with:
GS Construction, Inc., 526 Lyle Circle, Lawrenceville, GA 30046
Note: LSBE Participation: 20%
Ruby Collins, Inc., 4875 Martin Court, Smyrna, GA 30082
Note: LSBE Participation 21%
SD&C, Inc., 4473 Covington Highway, Decatur, GA 30035
Note: LSBE-DeKalb Firm
LSBE Participation: 39%
The Renee Group, Inc., 305 Selig Drive, Atlanta, GA 30336
Note: LSBE-DeKalb Firm
LSBE Participation: 10%
and authorize the Chief Executive Officer to execute the change orders and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: November 23, 2022 - Contract No. 1301526
December 2, 2022 - Contract Nos. 1301520 and 1301523
December 6, 2022 - Contract No. 1301524
2. Contract Expiration Date: December 31, 2024
3. Amount Spent to Date: Contract No. 1301520 - $ 31,253,090.19
Contract No. 1301526 - $ 12,347,161.23
Contract No. 1301523 - $24,203,863.69
Contract No. 1301524 - $ 3,614,961.91
4. Funding: Renewal and Extension (R&E) and/or WIFIA
CIP Line No. 82 (DWM)