Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 1 to Contract No.: 1347014 Geographical Information Systems Enterprise License Agreement (Sole Source). For use by the Department of Geographical Information Systems (GIS) to obtain the use of proprietary software that allows the County the capability to create publicly accessible GIS Apps/Dashboards/Maps, deploy software, and is fully integrated into other departmental workflows and business systems. Seeking increase in contract funds and term through November 13, 2029. Awarded to: Environmental Systems Research Institute (ESRI), Inc. Amount Not To Exceed: $3,900,000.00
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 8, 2023, for an amount not to exceed $2,250,000.00. This contract consists of the use of proprietary software that allows the County the capability to create publicly accessible GIS Apps/Dashboards/Maps, deploy software, and is fully integrated into other departmental workflows and business systems. This software has been utilized by the County since March 2011. The software has allowed GIS to be fully integrated into departmental workflows and business systems. It facilitates emergency services, police, fire, water/sewer services and citizens alike to maneuver the County and locate emergency calls with no deviation in course. The manufacturer is the only supplier that can provide annual maintenance, training and professional services. The three-year contract includes several additions and modifications to existing components to better meet the business needs of the GIS Department. This request seeks to increase the contract funds and term through November 13, 2029.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 1 with:
Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, CA 92373
Amount Not To Exceed: $3,900,000.00
and authorize the Chief Executive Officer to execute the contract and all associated documents
ADDITIONAL INFORMATION:
1. Contract Effective Date: November 14, 2023
2. Contract Expiration Date: November 13, 2026
3. Amount Spent On Previous Contract: $1,552,660.00
4. Funding: General (GIS)