SUBSTITUTE
Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 4 to Contract No. 1279477 Software and Ancillary Services (SWC 99999-SPDSPD0000060- 0006): for use by the Department of Innovation and Technology (DoIT). This contract consists of the annual purchase of Microsoft (MS) Azure SCE service credits to operate the County’s business systems and data storage. This request seeks to ratify a previously provided forty (40) day contract term increase, effective as of February 22, 2025. This request also seeks a contract funds and term increase through April 30, 2026. Awarded to Dell Marketing, LP. Amount Not To Exceed: $2,001,600.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on November 9, 2021, for an amount not to exceed $1,981,794.16. On May 9, 2023, the BOC approved Change Order No. 1 for an amount not to exceed $1,300,991.40. On December 12, 2023, the BOC approved Change Order No. 2 for an amount not to exceed $1,001,189.12. On June 11, 2024, the BOC approved Change Order No. 3 for an amount not to exceed $1,500,840.00. This contract consists of the annual purchase of MS Azure SCE service credits to operate the County’s business systems and data storage. The County continues to increase the annual utilization of MS Azure SCE services including system backups, video storage, managed database instances, and business applications. This request seeks to ratify a previously provided forty (40) day contract term increase, effective as of February 22, 2025. This request also seeks a contract funds and term increase through April 30, 2026.
This substitute is submitted to revise the requested contract term increase and supporting documentation.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 4 with:
Dell Marketing, LP, One Dell Way, Round Rock, TX 78682
Amount Not To Exceed: $2,001,600.00
and authorize the Chief Executive Officer to execute the Change Order and all the associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: February 7, 2022
2. Contract Expiration Date: April 2, 2025
3. Amount Spent To Date: $5,784,306.92
4. Funding: General - Operating (DoIT)