Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
CO - Change Order No. 3 to Contract 1351620 Mailing Equipment, Supplies and Maintenance Services (SWC No. 99999-SPD-T2027051400001): for use by the Department of Voters Registration and Elections (VRE). This contract consists of utilizing the competitively let SWC for annual mailing and maintenance services for Voter Registration & Elections. This request seeks to ratify previously provided contract term increase. This request also seeks approval to increase contract funds and term through June 30, 2026. Awarded to: Quadient, Inc. Amount Not To Exceed: $10,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded on January 29, 2024, for an amount not to exceed $88,847.76. On March 25, 2025, the BOC Approved Change Order No. 1 to ratify a previously provided contract term increase and approval to increase contract funds and term through January 31, 2026. On October 28, 2025, the BOC Approved Changer Order No. 2 to ratify previously issued Purchase Order numbers 5023173 and 5022373, and approval to increase contract funds to cover anticipated expenditures remaining for the 2025 election year. This contract consists of purchasing off the competitively let SWC 99999-SPD-T2027051400001 for Mailing Equipment, Supplies and Maintenance Services for Voter Registration & Elections mailing services. This procurement provides essential mailing services for VRE’s operation. The services save time and money and allows for efficient use of resources. This request seeks to ratify previously provided contract term increase. This request also seeks to increase contract funds and term through June 30, 2026.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 3 with:
Quadient, Inc., 478 Wheelers Farms Rd., Milford, CT 06461
Amount Not To Exceed: $10,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 29, 2024
2. Contract Expiration Date: March 31, 2026
3. Amount Spent To Date: $131,832.81
4. Funding: General (VRE)