Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO - Change Order No. 4 to Contract No. 1363096 Cooperative Agreement for Public Sector and Education Software Solutions with Related Services (Sourcewell Contract No. 090320-KON). For use by Planning & Sustainability (P&S) and Geographic Information Systems (GIS) to obtain backfile scanning and document digitization services. Seeking to increase the contract funds and term through December 31, 2027. Awarded to: Konica Minolta Business Solutions USA, Inc.: Amount Not To Exceed $140,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on August 22, 2023, for use by Property Appraisal for an amount not to exceed $300,000.00. On May 14, 2024, the BOC approved Change Order No. 1 to add P&S as a user department and add funds for an amount not to exceed $129,000.00. On December 17, 2024, the BOC approved Change Order No. 2 to add GIS as a user department and to add funds for an amount not to exceed $237,413.00. On February 26, 2026, the BOC approved Change Order No. 3 to ratify a previously provided contract extension and increase the contract funds for an amount not to exceed $237,413.00 and term through December 31, 2026.This contract consists of backfile scanning and document digitization services. This request seeks to increase the contract funds and term through December 31, 2027. Approval of this request will allow Geographic Information Systems (GIS) more time to complete their backfile scanning and document digitization project.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 4 with:
Konica Minolta Business Solutions USA, Inc., 1595 Spring Hill Road, Suite 410, Vienna, VA 22102
Amount Not To Exceed: $140,000.00
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: August 22, 2026
2. Contract Expiration Date: January 31, 2026
3. Amount Spent to Date: $355,831.91
4. Funding: $140,000.00 - General - Operating (GIS)