Purchasing Type: Change Order (CO)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CO – Change Order No. 2 to Contract 1351620 Mailing Equipment, Supplies and Maintenance Services (SWC No. 99999-SPD-T2027051400001): for use by the Department of Voters Registration and Elections (VRE). This contract consists of purchasing annual maintenance services for Voter Registration & Elections’ mailing equipment. This request seeks to ratify previously issued Purchase Order numbers 5023173 and 5022373. This request also seeks approval to increase contract funds. Awarded to: Quadient, Inc. Amount Not To Exceed: $81,923.23.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded on January 29, 2024, for an amount not to exceed $88,847.76. On March 25, 2025 the BOC Approved Change Order No. 1 to ratify a previously provided contract term increase. Additionally, the request sought to increase contract funds and term through January 31, 2026 to cover balance remaining from the 2024 elections for an amount not to exceed $30,000.00. This request seeks to ratify previously issued Purchase Order numbers 5023173 and 5022373. This request also seeks approval to increase contract funds to cover anticipated expenditures remaining for the 2025 election year.
RECOMMENDATION:
Recommended Action
Recommend approval of Change Order No. 2 with:
Quadient, Inc., 478 Wheelers Farms Rd., Milford, CT 06461
Amount Not To Exceed: $81,923.23
and authorize the Chief Executive Officer to execute the change order and all associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 29, 2024
2. Contract Expiration Date: January 31, 2026
3. Amount Spent To Date: $116,684.85
4. Funding: General (VRE)