DeKalb County Government - File #: 2023-1259

• File #: 2023-1259
• Version: 1
• Type: Resolution
• Status: Preliminary Item
• File created: 9/28/2023
• In control: PWI-Public Works & Infrastructure Committee
• On agenda: 12/5/2023
• Final action: 12/12/2023
• Title: Commission District(s): ALL REN - Contract No. 1274588 Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract - 2nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Watershed Management (DWM). This contract consists of the installation, maintenance, and repair of all card access points. This request is to exercise the 2nd renewal option through December 31, 2024. Awarded to Southeastern Security Professionals, LLC. Amount Not To Exceed: $675,000.00.

Date	Ver.	Action By	Action	Result
12/12/2023	1	Board of Commissioners	approved	Pass
12/5/2023	1	PWI-Public Works & Infrastructure Committee	recommended for approval.	Pass
12/5/2023	1	Committee of the Whole	Accepted to the BOC agenda and assigned

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Contract No. 1274588 Card Access (Keyscan) Installation, Maintenance and Repair (Annual Contract - 2^nd Renewal of 2 Options to Renew): for use by the Departments of Facilities Management (FM) and Watershed Management (DWM). This contract consists of the installation, maintenance, and repair of all card access points. This request is to exercise the 2^nd renewal option through December 31, 2024.  Awarded to Southeastern Security Professionals, LLC. Amount Not To Exceed: $675,000.00.

Body

Information Contact: Michelle Butler, CPPO, Procurement Manager

Phone Number: (404) 687-3581

PURPOSE:

Awarded by the BOC on December 24, 2021, for an amount not to exceed $215,000.00. On April 26, 2022, the BOC approved Change Order No. 1 to increase funding for an amount not to exceed $585,000.00 for the inclusion of DWM and additional sites. On December 13, 2022, the BOC approved the 1st renewal option and added additional locations for service for an amount not to exceed $705,000.00. This request is to exercise the 2nd renewal option and to add additional locations for service.

RECOMMENDATION:

Recommended Action

Recommended approval to exercise the 2nd renewal option through December 31, 2024, with:

Southeastern Security Professionals, LLC, 1780 Corporate Drive, Ste 410, Norcross, GA 30093

Amount Not to Exceed: $675,000.00.

ADDITIONAL INFORMATION:

1. Contract Effective Date:                                           January 1, 2022                                                                                                                              

2. Contract Expiration Date:                                           December 31, 2023

3. Amount Spent To Date:                                           $530,650.82

                                                                                                         $131,012.11 - Initial Award

                                                                                                         $399,638.71 - 1^st Renewal

4. Funding:                                                                                    $300,000.00 - Operating (FM)

                                                                                                         $375,000.00 - Operating (DWM)