File #: 2023-0443    Version: 1 Name:
Type: Resolution Status: Preliminary Item
File created: 4/7/2023 In control: OPS-County Operations Committee
On agenda: 5/16/2023 Final action: 5/23/2023
Title: Commission District(s): ALL REN: Contract Nos.: 1260946 and 1260951 Anti-freeze (Annual Contract-2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing anti-freeze for County vehicles and equipment. This request seeks to exercise the 2nd renewal option through July 31, 2024. Awarded to The McPherson Companies, Inc. and Napa Auto Parts. Total Amount Not To Exceed: $90,000.00.
Attachments: 1. Agenda Notes for ITB#21-101394-2nd Renewal- Anti-freeze, 2. Change Order Anti Freeze

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

 

AGENDA ITEM:

Title

Commission District(s): ALL

REN: Contract Nos.: 1260946 and 1260951 Anti-freeze (Annual Contract-2nd of 2 Options to Renew): for use by Public Works-Fleet Management. These contracts consist of purchasing anti-freeze for County vehicles and equipment. This request seeks to exercise the 2nd renewal option through July 31, 2024. Awarded to The McPherson Companies, Inc. and Napa Auto Parts.  Total Amount Not To Exceed:  $90,000.00.

Body

 

Information Contact: Michelle N. Butler, Procurement Manager

Phone Number: (404) 687-3581

 

PURPOSE:

Awarded on July 5, 2021 to two vendors for an amount not to exceed $90,000.00.  On July 12, 2022, the BOC approved the 1st renewal option to both vendors for an amount not to exceed $90,000.00. These contracts consist of purchasing anti-freeze for County vehicles and equipment. This request is to exercise the 2nd renewal option through July 31, 2024.

 

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option with:

 

The McPherson Companies, Inc., 5051 Cardinal St., Trussville, AL  35173

Estimated Amount:  $40,000.00

 

Napa Auto Parts, 3614 Memorial Dr., Decatur, GA  30030

Estimated Amount:  $50,000.00

 

Total Amount Not To Exceed:  $90,000,00

 

 

ADDITIONAL INFORMATION:

1. Contract Effective Date:                    July 5, 2021

2. Contract Expiration Date:                  July 31, 2023

3. Amount Spent To Date:                     $68,236.89

                                                               $29,713.77-Initial

                                                               $38,523.12-1st Renewal

4. Funding:                                            Vehicle Maintenance (Fleet Management)