Purchasing Type: Ratification (RA)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
RA - Ratification of Change Order No. 2 to Contract No. 1350952, DeKalb Industrial Way at Milscott Drive Traffic Signal (270 days): for use by Public Works - Transportation (PW-T). This contract consists of the installation of a traffic signal on DeKalb Industrial Way at Milscott Drive. This request seeks to ratify an issued Purchase Order for work that had to be completed in the field for the traffic signal project, while in-progress. Awarded to: Brooks Berry Haynie & Associates. Amount Not To Exceed: $24,000.25.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Awarded by the BOC on September 26, 2023, for an amount not to exceed $353,635.75. On April 23, 2024, the BOC approved Change Order No. 1 to extend the contract term through December 31, 2024 due to a water main break that impacted project completion. This contract consists of the installation of a traffic signal on DeKalb Industrial Way at Milscott Drive, roadway striping, and minor sidewalk work. On January 21, 2025, Purchase Order No. 5019907 was approved to pay an outstanding invoice for work completed in the field for the traffic signal project, while in-progress. Failure to purchase these additional materials would have prevented project completion.
RECOMMENDATION:
Recommended Action
Recommend ratification of Change Order No. 2 with:
Brooks Berry Haynie & Associates, Inc., 600 Discovery Place, Mableton, GA 30126
Amount Not To Exceed: $24,000.25
ADDITIONAL INFORMATION:
1. Contract Effective Date: January 24, 2024
2. Contract Expiration Date: December 31, 2024
3. Amount Spent To Date: $ 349,335.75
4. Funding: SPLOST Category 1H