Purchasing Type: Cooperative Agreement (CA)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
CA - Cooperative Agreement for Xerox Managed Print Services: for use by the Department of Innovation and Technology (DoIT). Consists of purchasing the competitively let Omnia Region 4 ESC-TX Contract No. R191104 for purchasing forty-eight (48) months of managed print services with Xerox. Awarded to Xerox Corporation. Amount Not To Exceed: $3,648,000.00.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
Consists of purchasing the competitively let Omnia Region 4 ESC-TX Contract No. R191104 for purchasing forty-eight (48) months of Xerox managed print services. These services include replacing existing older model Xerox multifunction devices with the latest equivalent models for forty-eight (48) months. In addition, this contract will provide bulk document scanning professional services for departments and agencies that need to complete large bulk scanning projects. This type of service is typically needed to convert paper records into a digital format used in our document management system and other business software applications. These services will be requested on an as needed basis as a change order to this contract.
RECOMMENDATION:
Recommended Action
Recommend approval to purchase from Omnia Region 4 ESC-TX Contract No. R191104 with:
Xerox Corporation, 1777 Montreal Circle, Tucker, GA 30084
Amount Not To Exceed: $3,648,000.00
and authorize the Chief Executive Officer to execute the contracts and all the associated documents.
ADDITIONAL INFORMATION:
1. Contract Effective Date: June 1, 2020
2. Contract Expiration Date: May 31, 2025
3. Funding: General (DoIT)