Purchasing Type: Sole Source (SS)
Public Hearing: YES ☐ NO ☒ Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): ALL
SS - Utility Billing Software Maintenance and Support (Sole Source): for use by the Department of Finance. This contract consists of maintenance and support of the software system (CPAK) utilized to process utility billing for various County departments. This change is to add funding and extend the contract term. Awarded to AdaptToSolve, Inc. Amount Not To Exceed: $400,000.00.
Body
Information Contact: Cathryn G. Horner, Interim Director
Phone Number: (404) 371-6334
PURPOSE:
Since June 2004 the BOC has approved $4,346,541.67 for the utility billing system (CPAK). This contract consists of maintenance and support of custom software used by the Department of Watershed Management (DWM), Public Works-Sanitation and the Peachtree DeKalb Airport (PDK) to generate enterprise funds. This software is proprietary, and the software publisher is the only source to provide the maintenance and support. This request is for additional funding to extend the term for twelve (12) months through June 30, 2021 to allow for complete implementation and “go-live” of the new replacement utility billing system.
RECOMMENDATION:
Recommended Action
Recommend approval of the sole source with:
AdaptToSolve, Inc., 111 Airport Parkway, LaGrange, GA 30240
Amount Not To Exceed: $400,000.00
ADDITIONAL INFORMATION:
1. Contract Effective Date: September11, 2018
2. Contract Expiration Date: June 30, 2020
3. Amount Spent To Date: $4,260,873.67
4. Funding: Water and Sewer Operating (Finance)