DeKalb County Government - File #: 2019-3165

• File #: 2019-3165
• Version: 1
• Type: Resolution
• Status: Action
• File created: 12/20/2018
• In control: Board of Commissioners
• On agenda: 2/12/2019
• Final action: 2/12/2019
• Title: Commission District(s): ALL REN - Chiller Inspection, Repair and Preventative Maintenance Services (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract Nos.: 1052203, 1052096 and 1052175 for use by the Department of Facilities Management (FM). These contracts consist of providing inspection, repair and preventative maintenance for County chillers. Awarded to Carrier Corporation, Galgon HVAC & Mechanical Service, Inc. and Mann Mechanical Company, LLC. Total Amount Not To Exceed: $971,193.00.

Date	Ver.	Action By	Action	Result
2/12/2019	1	Board of Commissioners
1/22/2019	1	OPS-County Operations Committee	recommended for approval.	Pass
1/22/2019	1	Board of Commissioners	deferred to the next meeting	Pass
1/15/2019	1	Committee of the Whole

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): ALL

REN - Chiller Inspection, Repair and Preventative Maintenance Services (Annual Contract - 2^nd Renewal of 2 Options to Renew): Contract Nos.: 1052203, 1052096 and 1052175 for use by the Department of Facilities Management (FM). These contracts consist of providing inspection, repair and preventative maintenance for County chillers. Awarded to Carrier Corporation, Galgon HVAC & Mechanical Service, Inc. and Mann Mechanical Company, LLC. Total Amount Not To Exceed: $971,193.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on February 28, 2017 for an amount not to exceed $971,193.00. On February 27, 2018, the BOC approved the 1st renewal option for an amount not to exceed $971,193.00. This request is to exercise the 2nd renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through February 28, 2020 with:

Carrier Corporation, 1800 Sandy Plains Industrial Pkwy., Ste. 212, Marietta, GA 30066

Estimated Amount: $323,731.00

Galgon HVAC & Mechanical Service, Inc., 1800 MacArthur Blvd., Atlanta, GA 30318

Note: LSBE Participation: 20%

Estimated Amount: $323,731.00

Mann Mechanical Company, LLC, 100 Pine St., Avondale Estates, GA 30002

Note: LSBE Participation: 20%

Estimated Amount: $323,371.00

Total Amount Not To Exceed: $971,193.00

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:    February 28, 2017

2.                     Contract Expiration Date:  February 28, 2019

3.                     Amount Spent To Date:     $1,042,303.27

                                                                         $   345,012.22 - Initial Award

                                                                                     $   697,291.05 - 1^st Renewal

4.                      Funding:                                              General - Operating (FM)