Purchasing Type: Sole Source (SS)
Public Hearing: YES ? NO ? Department: Purchasing & Contracting
AGENDA ITEM:
Title
Commission District(s): All
SS - Maintenance and Support of the County's Audio-Visual Equipment (Sole Source): for use by the Department of Innovation and Technology (DoIT). Consists of the maintenance and support of the DCR Digital Recording System audio and video equipment used in the County's courtrooms, conference rooms, and the Maloof Auditorium. This request seeks approval of the sole source and ratification of previously issued Purchase Order No. 5058654. Awarded to BIS (Business Information Systems) Digital, Inc. Amount Not to Exceed: $266,581.23.
Body
Information Contact: Michelle Butler, Chief Procurement Officer
Phone Number: (404) 687-3581
PURPOSE:
On November 26, 2025, Purchase Order No. 5058654 was issued for continued maintenance and support of the DCR Digital Recording System audio and video equipment used in the County's courtrooms, conference rooms, and the Maloof Auditorium. This request seeks approval of the sole source and ratification of a previously issued Purchase Order No. 5058654. BIS Digital, Inc. is the sole developer, designer and manufacturer of these products and services, and is the only certified and authorized reseller of facilitates, sales, installation, programming, and training. Furthermore, BIS Digital, Inc. engineered, installed, configured, and supports all DeKalb County courtrooms and conference rooms located at the DeKalb Courthouse, the Sam's Street building, and the newly remodeled Maloof Auditorium. Failure to approve this request would result in extended downtime, productivity loss, and loss of functionality such as inoperable audio and video equipment.
RECOMMENDATION:
Recommended Action
Recommend approval of the Sole Source with:
BIS (Business Information Systems) Digital, Inc., 1350 NE 56th Street, Suite 3...
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