DeKalb County Government - File #: 2018-2984

• File #: 2018-2984
• Version: 1
• Type: Resolution
• Status: Action
• File created: 11/9/2018
• In control: Board of Commissioners
• On agenda: 1/22/2019
• Title: Commission District(s): All REN - Hot Mix Asphaltic Concrete (Annual Contract - 2nd Renewal of 2 Options to Renew): Contract No. 1043445 for use by Public Works - Roads and Drainage (R&D). This contract consists of the purchase of hot mix asphaltic concrete for the repair and paving of roads. Awarded to Metro Materials, Inc. Amount Not To Exceed: $1,500,000.00.

Date	Ver.	Action By	Action	Result
1/22/2019	1	Board of Commissioners	approved	Pass
1/15/2019	1	PWI-Public Works & Infrastructure Committee	recommended for approval.	Pass
12/11/2018	1	Board of Commissioners	deferred	Pass

Purchasing Type: Renewal (REN)                               

Public Hearing:  YES ☐     NO ☒                                  Department: Purchasing & Contracting                                     

AGENDA ITEM:

Title

Commission District(s): All

REN -  Hot Mix Asphaltic Concrete (Annual Contract - 2^nd Renewal of 2 Options to Renew): Contract No. 1043445 for use by Public Works -  Roads and Drainage (R&D). This contract consists of the purchase of hot mix asphaltic concrete for the repair and paving of roads. Awarded to Metro Materials, Inc. Amount Not To Exceed: $1,500,000.00.

Body

Information Contact: Talisa Clark, CPPO

Phone Number: (404) 687-2797

PURPOSE:

Awarded by the BOC on December 13, 2016 for a total amount not to exceed $1,500,000.00. On November 14, 2017, the BOC approved the 1st renewal for a total amount not to exceed $1,500,000.00. Only one (1) vendor agreed to renew under the same prices, terms and conditions. This request is to exercise the 2nd renewal option.

RECOMMENDATION:

Recommended Action

Recommend approval to exercise the 2nd renewal option through December 31, 2019 with:

Metro Materials, Inc., 2480 Pleasant Road, Doraville, GA 30340

Amount Not To Exceed: $1,500,000.00

ADDITIONAL INFORMATION:

1.                     Contract Effective Date:                                           December 13, 2016

2.                     Contract Expiration Date:                                           December 31, 2018

3.                     Amount Spent To Date:                                           $1,344,668.49

$741,376.87 - Initial

$603,291.62 - 1^st Renewal

4.                     Funding:                                                                                    General - Operating (R&D)